Purchasing @ Rowan University

Purchasing Office

Linden Hall, Suite 136
201 Mullica Hill Road Glassboro, New Jersey 08028 Phone (856) 256-4171
Fax (856) 256-5623

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Bid Forms

The following forms are necessary for the completion of bids. If uncertain about a form, please read the brief description. If additional clarification is needed, please contact The Office of Contracting & Procurement.

 

Form Name
Description

State of New Jersey Business Registration Certificate

Online Inquiry: Business Registration Certificate

A business registration allows for public contracting, as proof of a valid business registration with the New Jersey Division of Revenue.

Vendors may confirm their registration status through the online inquiry link.

For assistance with New Jersey Business Registrations please contact Norma Santiago in the Office of Contracting & Procurement: santiagon@rowan.edu or 856-256-5174

New Jersey State policy prohibiting discrimination, harassment or hostile environments in the workplace. Employment practices or procedures cannot treat people less favorably based on a person's race, gender, national origin or ancestry, religion, age, disability, affectional or sexual orientation, marital status, familial status, atypical hereditary cellular or blood trait, genetic information, or liability for service in the Armed Forces of the United States.
Vendor is affirming it is authorizing to submit a proposal; and are not in collusion with anyone or otherwise restraining the open competitive bidding process.
Formal pledge by an insurance company to guaranty against damage or loss, non-fulfillment of an obligation, or unfaithfulness (must be no less than 100%).
Identifies any and to whom the prime contractor will subcontract work on a project.
This ensures that a vendor will take on a project if awarded. Provides Rowan with assurance that the vendor has the financial and physical means to accept a project for the price quoted in the bid (must issue for no less than 10%).
A performance bond is a surety bond issued by an insurance company or a bank to guarantee satisfactory completion of a project by a contractor.
A payment bond is a surety bond posted by a contractor to guaranty that his subcontractors and material suppliers on the project will be paid.
Federal income tax law requires Rowan University to report certain payments made to vendors. In order for us to properly meet the federal tax law mandates, the information and certification on this form is required.

Includes Six Sections:

  • State law requiring mandatory compliance by all vendors;
  • Liabilities;
  • Terms governing all proposals to Rowan University's Procurement Department;
  • Terms relating to price quotation;
  • Cash discounts;
  • Hazardous materials.

Public Law 2005

Chapter 51 & EO 117

 

The purpose of these regulations are to insulate the negotiations and award of state contracts from political contributions that could pose a risk of improper influence, purchase of access or the appearance thereof.

The Instructions contains general information on the policies and important definitions.

The Ch.51 / Executive Order 117 Vendor Certification form is used to disclose any political contributions made that meet the definitions noted thereon and in the instructions.

The Ownership Disclosure Form is required from all vendors submitting proposals, bids, etc., for public solicitations. The form may also be required for purchases exceeding $17,500. The firm discloses and certifies ownership information about the vendor.

The Subsequent Certification form certifies there has been no change in ownership or political contributions, and that if any changes do occur there is an obligation to file new forms with the state. This form can only be used if the vendor has received certification approval through Rowan and within the last two years.

Equal Employment Opportunity & Affirmative Action (EEO/AA)

for use with bids regarding

Construction Projects

 

 

It is policy of Rowan University to create a workforce representational of the diversity of the state of New Jersey. These policies are expressed in the Mandatory & Additional Mandatory Language forms. Therefore, contractors engaged by Rowan University to perform under a construction contract shall put forth a good faith effort to engage in recruitment and employment practices that further the goal of fostering equal opportunities to minorities and women. Moreover, no discriminatory policies or practices will be tolerated.

Evidence of compliance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 is within the Construction Language Contracts form.

The Notice Regarding Minority, Female, and Small Business Contractors requires all Bidders on its projects to use their best efforts to achieve minority, female and small business subcontractor participation in its construction projects.

The Affidavit of Outreach & Subcontractor Data Sheet confirms that the Bidder made a good faith effort to engage minority business, female business, and small business for its subcontractors.

Equal Employment Opportunity & Affirmative Action (EEO/AA)

for use with bids regarding

Goods, Professional Services, and General Service Projects

 

It is policy of Rowan University to create a workforce representational of the diversity of the state of New Jersey. These policies are expressed in the Mandatory Equal Opportunity Language form. Therefore, contractors engaged by Rowan University to perform under a construction contract shall put forth a good faith effort to engage in recruitment and employment practices that further the goal of fostering equal opportunities to minorities and women. Moreover, no discriminatory policies or practices will be tolerated.

The EE/AA Evidence Disclosure is to produce evidence of compliance with N.J.S.A 10:5-31 et seq. & N.J.A.C. 17:27.