Linden Hall, Suite 136
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University Purchasing Cards
The Purchasing Department is tasked with obtaining the best price and service for items that are purchased on behalf of the University. Rowan University receives various discounts from numerous vendors based on spending patterns and amounts that we are able to document.
Using a purchasing card may in some instances void/reduce discounts and may cause a problem with tax exempt purchases in New Jersey. In addition, the credit card purchasing information cannot be entered into the banner history system, and may cause problems reporting to the State for compliance.
Additional approvals are needed for:
TRAVEL. All travel necessary to conduct regular University business requires the prior approval of the employee's supervisor. A Request for Travel form must be properly completed and approved by the Department and Division Heads. The request should be routed to Accounts Payable for review by the Business and Ethics offices THREE WEEKS PRIOR to the trip.
University Purchasing Card Logs Submission Information and Checklist
Please send UPC Logs within 10 days of receiving the bank statement (no later than the 10th of the following month) to the Purchasing Department, Room 136, Linden Hall.
Please include the following form:
PDF Version: University Purchasing Card Transaction Log
If you are missing a receipt and cannot obtain one from the vendor, please submit a Missing Receipt Affidavit
Exceptions for using the University Purchasing Card (university or personal)
ShopRite House Account Cards
ShopRite House Account Cards can be used to purchase items from the foodstore. To apply for a ShopRite Card, please fill out the ShopRite Card Request Form. When sending receipts to Accounts Payable, include a Transaction Log.
Please Note: When creating a requisition for the ShopRite Cards, please include the name on the card, and card number, in the commodity description.