Linden Hall, Suite 136
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University Purchasing Card
Contact for UPC: Karen James x4504
The Banner Finance System should always be your first choice for obtaining goods and services. The University Purchasing Card should only be used as a supplement for items that are not available through the Purchase Order process or in extreme emergencies.
Additional approvals are needed for:
TECHNOLOGY. All software, computer hardware, and consulting purchases must be reviewed and approved by Information Resources & Technology to ensure they are aligned with institutional priorities and that IRT can support them once activated. Requests for review can be made by filling out the IT Review and Acquisition Form at Self Service Banner, under the Finance Section. This policy applies to all members of the Rowan community who seek to acquire IT Resources using University funds, including University Purchasing Cards, grant funds from contracts and/or transmittal forms between the University and external funding sources (public and private).
TRAVEL. All travel necessary to conduct regular University business requires the prior approval of the employee's supervisor. A Request for Travel form must be properly completed and approved by the Department and Division Heads. The request should be routed to Accounts Payable for review by the Business and Ethics offices THREE WEEKS PRIOR to the trip.
University Purchasing Card Logs Submission Information and Checklist
Please send UPC Logs to Karen James within 10 days of receiving the bank statement (no later than the 10th of the following month) to the Purchasing Department, Room 136, Linden Hall.
Please include the following form: University Purchasing Card Transaction Log
If you are missing a receipt and cannot obtain one from the vendor, please submit a Missing Receipt Affidavit
University Fuel Card
Contact for UFC: Karen James x4504
(Currently Under Construction)
ShopRite House Account Card
Contact for ShopRite Cards: Robert Yufer x4196
ShopRite House Account Cards can be used to purchase items from the foodstore. To apply for a ShopRite Card, please fill out the ShopRite Card Request Form. When sending receipts to Accounts Payable, include a Transaction Log.
Please Note: When creating a requisition for the ShopRite Cards, please include the name on the card, and card number, in the commodity description.