Athletic Training Club By-Laws
WE, THE STUDENT BODY of Rowan University, in order to establish a coordinating body for all athletic training students, to promote the general welfare, to represent ourselves and our posterity in any situation relating to, dealing with, or concerning any facet of the athletic training specialization and University, and to afford equal opportunity for participation of members of any organizational affiliation regardless of race, color, religion, national origin, physical handicap, age, sex, or sexual affiliation, do obtain and establish this constitution of the Athletic Training Club of Rowan University.
ARTICLE I (MEMBERSHIP)
Section A: Only official members may participate in meetings, be elected to office, vote, debate, or represent the organization.
Section B: There may be no membership discrimination based on race, sex, religion, national origin, sexual preference, or major areas of interest.
Section C: This organization, or any of its members, shall not conspire to commit any act that causes or is likely to cause bodily, physical, or emotional harm to any member of the campus or community.
Section D: Members must meet the following criteria to remain in good standing:
- Matriculated student at Rowan University
- Freshman, Sophomore, Junior, or Senior status
- Minimum GPA = 2.5
- Be in attendance for 90% of the club meetings
Attendance: Active members are responsible for attendance. Seventy-five percent of the meetings must be attended in order to take part in all club activities. This also includes being nominated and voting procedures. A waiver of attendance will be granted only for doctor’s notes, death in the family, class, or severe illness. Those who cannot attend due to one of those reasons must contact an officer before the meeting is held to record the absence.
Honorary membership within the Athletic Training Club may be granted by a two-thirds vote of the present members of the Athletic Training Club. Such members shall have all privileges of active membership except the right to vote and to hold office.
ARTICE II (PURPOSE)
The purpose of the Athletic Training Club at Rowan University is to provide a forum for athletic training students to meet and to discuss pertinent issues related to athletic training, athletic training at Rowan University, and other issues related to the University as a whole. The Athletic Training Club will provide educational information related to the allied health professions. In addition the Athletic Training Club will perform community service projects designed to help a charity of the clubs choice. The club will also serve as a vehicle for fundraising for educational experiences for members of the Athletic Training Club.
ARTICLE III (OFFICERS, DUTIES, ELECTION PROCEDURES)
SECTION 1 (OFFICERS)
Elected members must be in good academic standing within the University and may be removed if they fall below the academic and/or ethical standards established by the University’s faculty or staff. The advisor/co-advisor may assign an administrative assistant from the pre or formal specialization to assist in the administrative duties associated with the club. This position is at the discretion of the advisor/co-advisor and is voluntary on the part of the student. The administrative assistant’s role is one for one calendar year and may be assigned at the first official meeting of the fall semester.
SECTION 2 (ELECTION PROCEDURES)
-Elections shall be held once a year at the end of the spring semester.
-Only members in good standing can be nominated and/or vote for officers.
-Nomination shall be accepted from the floor for all elected offices – one week prior to election.
-Nominations will be verbally announced or written at the second to last meeting in the spring semester.
-Nominations will be second in order to be placed on the ballot. There will be no limit to how many people can be on the ballot.
- The nominee must be present at the time of the nomination in order to deny or accept the position at hand.
- One may only run for 1 position. Therefore, if nominated for 2 positions, that individual must choose which he/she would like to run for.
-It will be the responsibility of the President and the Advisor/Co-advisor to handle all nominations and voting results.
-Each nominee must give a five minute speech stating how they will positively affect the future of the club. Questions may be developed by the current executive board and the co-advisor.
- No officer can hold the same position more than one time.
-To elect, a majority vote of the active club members in attendance shall be required.
-Elected chapter officers shall take office during the first official meeting of the fall semester.
- The Vice-President, Treasurer, Secretary, Senator(s), and Historian shall each serve a one year term. The President-Elect will serve two terms in total; a one year term as President Elect and a one year term as President.
-In the event of a vacancy in any office, nominations and elections will be held at the next regularly scheduled club meeting.
- To remove any elected officer from office, a petition signed by 1/3 of the active club members will need to be presented to the Advisor (who will verify the signatures against the chapter roster). The petition shall include a list of charges brought against the officer by persons signing the petition. After appropriate review by all active members, a majority vote shall be required to remove the petitioned officer from office. During the time that the petition is in effect, and before a vote is taken, the officer shall be relieved of all duties for his/her chapter.
SECTION 3 (DUTIES)
President: The President shall be elected by a majority vote of the members of the Athletic Training Club. The President shall preside over meetings of the Athletic Training Club. The President is responsible for the overall operation of the Athletic Training Club. The President shall execute any other responsibility necessary to carry out duties of his/her office. The President may assign club members to ad hoc, or any potential ad hoc committees to further the goal of the Athletic Training Club. The President shall also serve as a Co-Coordinator of the Annual High School Athletic Training Educational Symposium.
President Elect: The President Elect shall be elected by a majority vote of the members of the Athletic Training Club. The President Elect shall assist with the overseeing of the ad hoc committees develop by the President. The President Elect shall assist the Advisor with the monitoring of the good standing of members. The President Elect shall serve as a Co-Coordinator of the Annual High School Athletic Training Educational Symposium. The President Elect shall assist in the overall operation of the Athletic Training Club.
Vice President: The Vice President shall be elected by a majority vote of the members of the Athletic Training Club. The Vice President shall assume the duties of the President in his/her absence. The Vice President shall execute any other responsibility necessary to carry out duties of his/her office. Serve as a parliamentarian and perform the duties that the President delegates. Be responsible for all information related to the professional interests of the chapter. Organize and distribute any chapter publicity, in accordance with school policies.
Secretary: The Secretary shall be elected by a majority vote of the members of the Athletic Training Club. The Secretary shall record the minutes from executive and club meetings and make the minutes available to all members following each meeting. The Secretary shall be responsible for handling all chapter correspondence, submitting a year-end report to the activities Student Government Association in order to keep in good standing of our charter.
Treasurer: The Treasurer shall be elected by a majority vote of the members of the Athletic Training Club. The Treasurer is responsible for reporting and recording any and all monies deposited and spent by the club. The Treasurer is responsible for updating members of the financial status of the club at each meeting. The Treasurer shall handle all finances for the organization, keep accurate records and present the organization’s financial report.
Historian: The Historian shall be elected by a majority vote of the members of the Athletic Training Club. The Historian is responsible for updating the Athletic Training Club website with information about club events and meetings. The Historian shall update the bulletin board on a monthly basis with current events and current research in the field of Athletic Training, along with events within the Athletic Training Club.
Senators: Two senators shall either be elected by a majority vote of the members of the Athletic Training Club or volunteer themselves for the position. The Senators are the official representatives of the Athletic Training Club on occasions where such representation is necessary or appropriate. The Senators responsibilities are acting as liaisons between the club and the Student Government Association.
ARTICLE IV (MEETINGS)
Regular meetings of the Athletic Training Club shall be held at regular intervals during the academic year. The schedule shall be determined by the President and distributed no later than October of each year.
The executive board shall also setup a schedule to meet regularly.
Special Meetings of the Athletic Training Club shall be called by the majority of the Executive Board, ¼ of the Athletic Training Club of the active student body. Notice of Special Meetings shall be given to members of the Athletic Training Club at least forty-eight (48) hours in advance of the meeting. No business shall be transacted at Special Meetings other than that named in the notice.
Regular and Special Meetings of the Athletic Training Club shall be open to the public. Only duly elected or appointed members of the Athletic Training Club who desire to speak shall have the privilege of the floor. Non-members of the Athletic Training Club who desire to speak before the club must first be yielded the floor by a member of the Athletic Training Club.
At any meeting, the Athletic Training Club may, by a 2/3 vote all the present members, move into Executive Session, at which time all non-members of the Athletic Training Club shall leave. The agenda, which shall follow standard parliamentary rules, shall include, but not be limited to, the following:
1) President’s Report
2) President Elect’s Report
3) Vice President’s Report
4) Secretary’s Report
5) Treasurer’s Report
6) Senator’s Report
7) Historian’s Report
8) Chairs of Committees’ Reports
9) Faculty Report
10) All topics for consideration in old business
11) All topics for consideration in new business
12) All committees/projects offering reports
13) Announcements/Upcoming Events
Approval of the agenda shall follow roll call, and be the first order of business at each meeting. Business, not included in the agenda, excluding new business, must be approved by the Athletic Training Club by a second in order to bring that matter to the floor. A quorum must be present for all voted to be binding, a quorum is the majority of the total voting membership of the Athletic Training Club. Abstentions shall count neither for the affirmative or the negative. Abstained votes shall, however count toward the quorum. A vote may pass if a majority of the quorum present votes in favor of the motion.
ARTICLE V (FINANCE)
Funds must be administered through the Student Government Association.
The special event projects will be conduced each academic year to provide revenues for the club. The nature of these events will be decided by the membership.
SECTION 3 (PAPERWORK)
The club may request supplementals every other year. It must be requested and then presented to the Student Government Association financial officers before a senate meeting. The financial officers will discuss it and then present it to the Senate at the next scheduled meeting where the whole board, as well as the senators, will vote on it. One must be present at the meeting (President or Treasurer) to inform the board on why the money is needed.
The request must be submitted 3 months before the money is needed or before school ends, whichever comes first. This will allow for adequate time to hear back from the Student Government Association.
Miscellaneous Disbursement forms are the only way to take money out of our accounts. We cannot directly pay someone or some company. An invoice is required with miscellaneous form attached and then the Student Government Association will send a check to that person/company.
Both of these forms bust be turned into the Vice President of Finance.
ARTICLE VI (MINIMUM REQUIREMENTS)
SECTION 1 (MINIMUM ARRANGEMENTS)
Special service projects (a minimum of one) will be conducted during each academic year. A request to sponsor a student activity shall be required for all club events, on and off campus, shall be filed with the Student Government Association. All other requirements as specified by the Student Government Association must be fulfilled before the activity takes place. All rules of conduct governing student activities are to be observed including the rules relating to possession and consumption of alcoholic beverages.
SECTION 2 (PROCEDURES)
These by-laws shall only be amended by a majority vote of active members:
- Any by-laws amended shall be presented to the chapter executive board for agenda authorization at least two weeks before a vote is taken.
- Amendments to the by-laws shall be approved by a majority vote of the active membership in attendance.
ARTICLE VII (ADVISOR AND CO-ADVISOR)
The advisor/co-advisor shall be a professional member of the teaching or administrative faculty or staff, and shall be approved in advance by his/her respective department head or school dean.
The advisor/co-advisor shall assist in the administration of club functions.
It is the responsibility of the advisor/co-advisor to ensure that college policy is followed.
ARTICLE VIII (AMENDMENTS)
Any member of the club may present amendments to this constitution to the Athletic Training Club during one of the scheduled meetings. All proposed amendments must be presented in writing to the executive committee of the Athletic Training Club.
ARTICLE IX (NEGLECT OF DUTY)
Any duly elected or appointed member of the Athletic Training Club executive board may be removed from position through serious violation of this constitution or the National Athletic Trainers Association code of ethics. In order to be charged, a written petition containing all charges to be made shall be drawn up by the executive board. The President will call a meeting of the Athletic Training Club and notify both the members of the Athletic Training Club and the person charged. A 2/3 majority vote of the present members shall be required to uphold any charge. The vote shall be for removal, suspension, or no punishment, to the charged.
Any member of the Athletic Training Club who is suspended or removed from the Athletic Training Program will automatically forfeit their membership to the Athletic Training Club.
The order of the meeting is as follows:
- President shall preside over proceedings
- Petition shall be read by President
- Charges explained by petitioners
- Charged will speak on their behalf
- Witnesses may be called by either side
- Questions may be asked of witnesses by other members of the club
- Both sides shall offer closing arguments
- Voting takes place with charged leaving the room
- Charged will re-enter the room and will be notified of decision