TRAVEL GUIDELINES
FY’08 (July 1, 2007 – June 30, 2008)

The Dean’s Office is pleased to announce this year’s faculty travel funding. Requests for travel must be submitted to the Dean on the blue Request for Travel forms signed by the appropriate department chairperson, and must be accompanied by supporting documentation. (See below.)

Eligible requests include:

1. Participation in a professional conference such as presenting a paper or participating in a panel discussion, exhibition or installation of an exhibit, presenting a performance,
2. Serving as an officer in a professional organization (President, Secretary, Treasurer, etc.) which necessitates attending the main annual conference for that organization.
3. Travel at the specific request of the Dean.

Eligibility: All tenured and tenure-track faculty. Faculty are not eligible while on paid leave.

Deadline for submission: Noon the 1st workday of the month (October- February or until funds are depleted).

Timeframe for travel: 1 July 2007 to 30 June 2008.

Award limits:
Faculty members may choose ONE of the options below:

1. Regional or National events- Maximum of two travel grants per faculty member per fiscal year (1 July – 30 June), and a total maximum award of $1000 per year.
   OR
2. International events – Maximum of $2,500 per faculty member every two years.
   IN ADDITION
3. Attendance at required meetings for NASAD, NASM or NAST accreditation. One departmental representative will be give a travel grant at the discretion of the Dean.

REQUIRED MATERIALS:

A. Paper/poster selected for presentation or a performance

• Travel Request Form
• Copy of the registration form showing breakdown of registration fees (association annual dues will not be paid by the Dean.)
• Estimated itemized budget
• Abstract of paper/poster even if not required by the conference (written in English)
• Copy of acceptance letter (or excerpt from final program listing your paper/poster presentation)
• Do NOT include expense receipts with your application

B. Officer of national or international professional organization

• Travel Request Form
• Copy of the registration form showing breakdown of registration fees (association annual dues will not be paid by the Dean)
• Estimated itemized budget
• Copy of evidence of office
• Evidence of required attendance at meeting
• Description of activities
• Do NOT include expense receipts with your application

Submission of Proposal: Obtain approval from your department chair, and then submit two (2) copies by noon the first workday of the month to Jennifer Winter, Office of the Dean, Wilson Hall 212. Requests submitted after an event will not be funded.

Reimbursement of expenses: A duly completed and signed Travel Voucher and receipts must be submitted within 30 days of the completion of the trip, and must be accompanied by a final report.

Original Receipts: Original receipts are required for ALL expenditures excluding meals. No reimbursement will be made for alcoholic beverages. It is the responsibility of the faculty member to submit Travel Voucher with the necessary receipts and the final report within 30 days of the completion of the trip. Vouchers may only be submitted for the approved amount.

Final Reports: Due with submission of receipts for reimbursement, within 30 days of the completion of the trip.

All forms are available on line at the Rowan University Website under Administrative Office, click on Administration & Finance, click on Accounts Payable Downloadable Forms, and choose the form you require under Travel, i.e. Travel Request, Travel Expense Voucher, Request for Additional Per Diem, Missing Receipt Affidavit. There are also Travel Tips.

Deadline for ALL Travel Requests for FY 2008 is February 4, 2008. Please plan carefully and submit the proper forms as early as possible as funding is limited.