The standing committees listed below are permanent committees of Cooper Medical School of Rowan University. Policies of any committee are open to review and approval by a majority vote of the Faculty Assembly. The Dean shall appoint Chairs of all committees annually, except where the Chair is elected by the committee. Committee Chairs shall submit annual reports of committee activities to the Faculty Assembly prior to the annual meeting of the faculty.
In general, half of the members of each committee shall be elected by the faculty, and half shall be appointed by the Dean. All elections and appointments to standing committees, unless otherwise specified, are effective on July 1. Members may not be represented by alternates unless specifically stipulated within the committee description. Replacement of any elected member of a standing committee shall be by special election.
No person, with the exception of the Dean, shall serve as Chair of more than one standing committee at any one time.
Details regarding each committee, including frequency of meetings and membership, can be found by clicking on the committee title.
The Academic Standing Committee considers matters of academic standing of medical students. It is responsible for monitoring and designating the academic status of all students in the MD curriculum of CMSRU, and formulating and publishing, on behalf of the faculty, the Academic Rules and Regulations.
The Admissions Committee sets the requirements for admission to the MD program of CMSRU. Consisting of faculty, community, and student members (after the inaugural year), it decides which candidates to accept into the medical school.
The Advisory Committee on Appointments and Promotions advises the Dean regarding appointments, promotions, reappointments, leaves or academic awards, including tenure. Appointment to or promotion of the faculty to full academic rank above "instructor" is reviewed by this Committee, including the designation of emeritus faculty. All members of the Advisory Committee on Appointments and Promotions must be professors or associate professors.
The Committee of Review provides counseling and advising for faculty members who seek it regarding problems affecting their status as a member of the Medical School. The Committee, which has advisory powers only and reports to the Dean, consists of a faculty member elected from each department. The Committee of Review may also, on its own initiative, make suggestions as to personnel matters to the Executive Council and to the Dean.
The Continuing Medical Education Committee of the Cooper Health System also serves as the Continuing Medical Education Committee for CMSRU. In addition to its responsibilities to the Department of CME and Medical Affairs of Cooper University Hospital, it will advise the Dean as to Medical School programs for continuing education for graduate physicians, including the regular review of programs in relation to their compliance with institutional policies, relevance to the mission of the School and requirements of the relevant accrediting agencies.
The Curriculum Committee develops, reviews and makes policy recommendations regarding the curriculum for the MD degree, and develops standards for the evaluation of the educational program. Consisting of faculty members, students, and the Associate Dean for Academic Affairs, this committee also advises faculty on the establishment of requirements for the MD degree; educational goals and objectives; content of courses; methodology of teaching; establishment of an academic calendar; and evaluation of courses and the curriculum as a whole. Subcommittees of the Curriculum Committee include: Phase I Subcommittee Foundation and Integration; Phase II Subcommittee Application Exploration and Advancement; Innovations in Curriculum; and Assessment.
The Hearing Body for Student Rights examines allegations of student misconduct and ensures the due process rights of students. The committee's members will evaluate cases and, if necessary, make recommendations to the Dean for disciplinary action regarding infractions of rules, regulations and standards, except for those matters that are under the jurisdiction of the Academic Rules and Regulations.
The Nominations and Elections Committee develops a slate of candidates for all faculty elections and conducts elections for all standing committees. All committee members must hold full academic rank and be from different departments.
The Research Committee is responsible for encouraging research activities by faculty and students, and advising the Dean on matters of general policy related to research. This 10-member committee will also establish subcommittees as appropriate.
The Rules of Procedure Committee will ensure that the procedures of CMSRU are in accordance with the Rowan University Constitution and the CMSRU Bylaws. The committee will define guidelines and procedures for the review of departments and Chairs and may recommend changes or new measures to the Dean and the faculty. It will also attend to matters of faculty membership.
The Strategic Planning Committee facilitates the strategic planning process for CMSRU and helps define the strategic direction with regard to teaching, research, and other activities of the medical school. It directs and analyzes environmental assessments, organizational direction, strategy formulation, and implementation planning. Leadership from CMSRU, The Cooper Health System and Rowan University participate in this committee, along with members of the Faculty Assembly.
The Committee on Diversity and the Learning Environment advises, assesses, and monitors the progress of programs aimed at fostering diversity initiatives of CMSRU. Faculty members serve on this committee along with members of CMSRU and Rowan University leadership team, a student representative, and a community representative.
The Conflict of Interest Committee develops, reviews, and makes policy recommendations regarding conflicts of interest for faculty, staff, students and the institution itself. This committee reviews a variety of referred conflict-of-interest cases covering areas such as research and patient care, as well as potential conflicts surrounding education, consulting, purchasing, external relationships and industry relations.
The Research Ethics Committee of the Cooper Health System also serves as the Research Ethics Committee for CMSRU. Meeting on an ad hoc basis prior to the initiation of a research study where a potential conflict of interest exists, this committee will review the proposed study and make recommendations when appropriate to ensure that CMSRU ethical research guidelines are being met.
The Library and Information Technology Committee is a joint committee of CMSRU and the Cooper Health System. Its members are responsible for ensuring balanced services across the areas of teaching, research, and patient care; and addressing potential new library initiatives. It provides recommendations concerning information technology services including academic technology research and support; software and media research and support; and support for effective pedagogy.
The Committee for a Positive Learning Environment educates faculty, staff, nursing, residents and students about creating a learning environment conducive to education. The Committee includes faculty members, medical students, a representative of Cooper’s Patient Care Services, a resident physician or fellow, and the Cooper Health Systems Designated Institutional Official (DIO) representing Graduate Medical Education.
The President of the Faculty Assembly, with the approval of the Dean, can appoint ad hoc faculty committees, as needed.
A. The Academic Standing Committee shall be established to consider matters of academic standing of medical students. This Committee shall have the responsibility of monitoring and designating the academic status of all students in the M.D. curriculum of CMSRU, and of formulating and publishing, on behalf of the faculty, the Academic Rules and Regulations which provide the guidelines under which the Committee functions.
B. The Academic Standing Committee shall have the responsibility to determine that students have satisfactorily met the requirements of each academic year in the M.D. curriculum; recommend to the faculty the candidates for the M.D. degree; consider individual requests for exceptions to the existing Grading and Promotions Policy; determine whether students are to be placed on academic warning or academic suspension and the conditions for removal. The Committee may recommend the dismissal of a medical student to the Dean.
C. The Academic Standing Committee shall consist of 10 faculty plus the Chair. The Dean shall appoint the Chair who will serve without vote except in case of a tie. The term of office of members shall be four years, with staggered terms. The Associate Dean for Student Affairs and Admissions shall serve ex-officio without vote.
D. Meetings shall be scheduled quarterly throughout the academic year with additional meetings called by the Chair when necessary.
A. The Admissions Committee shall have the responsibility of setting the requirements for admission to the M.D. program of CMSRU subject to review by the faculty. The Committee shall decide which of the candidates meeting these requirements shall be admitted. An annual report shall be presented to the faculty at a regularly scheduled meeting of the faculty. The Admissions Committee will be made up of 20 members, 2 community members and 4 student members (after the inaugural year). The Associate Dean for Student Affairs and Admissions and the Associate Dean for Multicultural and Community Affairs shall be members, ex-officio without vote. The length of the term will be three years for faculty members. Members may serve multiple terms. Each CMSRU Advisory College may nominate one student to serve on the Admissions Committee. Final approval of the elected students will be at the discretion of the Associate Dean for Student Affairs and Admissions, and the Associate Dean for Academic Affairs based on good academic and professional standing. The length of the student term is one year and students may be reelected to serve one additional term. Community members may be appointed to serve as voluntary members at the discretion of the Dean and shall not exceed two members.
B. Meetings shall be convened by the Chair.
The Advisory Committee on Appointments and Promotions shall have the responsibility of advising the Dean as to appointments, promotions, reappointments, leaves or academic awards including tenure. The Dean shall obtain the advice of this Committee in these matters. Appointment to or promotion of the faculty to full academic rank above the rank of instructor must be reviewed by this Committee with no delegation of its responsibility. The Committee shall also review and make recommendations for the designations of emeritus faculty. A subcommittee of this committee shall address tenure. The Committee shall establish written guidelines for the award of each academic rank with the approval of a majority of the membership of the Faculty. The Committee may, on its own initiative, make suggestions as to personnel matters to the Dean.
A. The Advisory Committee on Appointments and Promotions shall consist of 12 members. The Senior Associate Dean for Faculty Affairs shall serve ex-officio without vote. All members must be professors or associate professors. The term of office shall be three years, with staggered terms. No member shall serve more than two consecutive terms.
B. Meetings shall be convened by the Dean or by the Chair.
C. All departmental actions presented to the Advisory Committee on Appointments and Promotions must include a report of the results of the deliberations.
The Committee of Review shall have the responsibility of counseling and advising any member of the faculty who seeks such advice with respect to any problem affecting the individual's status as a member of the Medical School. This Committee shall have advisory powers only. It shall report to the Dean, and may, at its discretion, make reports to the Executive Council or the Faculty Assembly. The Committee may also, on its own initiative, make suggestions as to personnel matters to the Executive Council and to the Dean.
A. The Committee of Review shall consist of a Faculty member from each department to be elected by the Faculty members of that department. The term of office shall be three years, with staggered terms. Members cannot serve concurrently on this committee and the Advisory Committee on Appointments and Promotions.
B. Meetings shall be convened by the Dean or by the Chair within a reasonable period of the initial request by the faculty member.
A. The Continuing Medical Education Committee of the Cooper Health System shall serve as the CME Committee for CMSRU. In addition to its responsibilities to the Department of CME and Medical Affairs of CUH, it shall have the responsibility of advising the Dean as to Medical School programs for continuing education for graduate physicians. This shall include the regular review of programs in relation to their compliance with institutional policies, relevance to the mission of the School and requirements of the relevant accrediting agencies. An annual written report shall be presented to the Faculty Assembly at a regularly scheduled meeting.
B. The Continuing Medical Education Committee shall include a representative of the Office of the Dean of CMSRU.
A. The Curriculum Committee shall develop, review and make policy recommendations regarding the curriculum for the M.D. degree and shall develop standards for the evaluation of that educational program for CMSRU.
B. The Curriculum Committee shall have the responsibility of advising the faculty in the following areas: establishment of requirements for the M.D. degree, educational goals and objectives, content of courses, methodology of teaching, establishment of an academic calendar, and evaluation of courses and the curriculum as a whole. The faculty shall approve proposed changes in the curriculum. Upon the written request of three members of the Curriculum Committee, a recommendation of the Committee shall be reported to the Executive Council for approval then to the Faculty Assembly for approval. Acceptance of such recommendations requires ratification by a simple majority vote of the Faculty Assembly.
C. The Curriculum Committee shall consist of 14 faculty members and six students plus six alternate students, with one from each of the first two years and two each from the third and fourth year; all students shall be elected by their classmates. The Associate Dean for Academic Affairs shall be a member. The term of office for faculty members shall be three years with staggered terms. Faculty may serve a maximum of three consecutive terms. Students shall serve one-year terms and may be reelected for a total of four years. Faculty and ex-officio members may not be represented by alternates.
D. The Curriculum Committee shall meet at least eight times during the academic year. The Dean shall be invited to attend at least one meeting. A review of each individual course must be conducted at least every two years (until the charter class is graduated, review will occur annually). On an annual basis, if other campuses are established, the Committee shall review the grading policies used on all campuses and will ensure the consistency of instruction and grading policies used on all campuses.
E. The subcommittees of the Curriculum Committee include: Phase I Subcommittee Foundation and Integration; Phase II Subcommittee Application Exploration and Advancement; Innovations in Curriculum; and Assessment.
A. The Hearing Body for Student Rights shall have the responsibility for hearing allegations of misconduct by students and for ensuring the due process rights of students. The Hearing Body shall make determinations of fact and make recommendations to the Dean for disciplinary action regarding infractions of rules, regulations and standards except for those matters that are under the jurisdiction of the Academic Rules and Regulations.
B. The Hearing Body for Student Rights shall consist of six members and three alternates. Two members shall be elected from the faculty; two members shall be elected by the students; the president of student government shall serve as a member; and one member of the administration shall be appointed by the Dean. There shall be one alternate for each of the above categories, selected in the same manner, who shall serve in the absence of a regular member of that constituency. The term of office shall be two years with staggered terms.
C. Meetings shall be convened by the Chair or on request of the Dean or any member of the Committee.
D. The Hearing Body shall conduct all hearings and all deliberations in accordance with the policies of CMSRU.
A. The Nominations and Elections Committee shall have the responsibility of developing a slate of candidates, numbering at least two candidates more than the number of existing vacancies for all faculty elections. The slate of candidates must be distributed to the faculty at least one calendar month prior to a meeting of the faculty at which additional nominations may be made from the floor. The Committee shall conduct elections for all standing committees.
B. The Nominations and Elections Committee shall consist of 10 members. All members shall hold full academic rank and be from different departments. The Secretary of the Faculty shall be a member ex-officio with vote. The term of office shall be three years, with staggered terms. No elected member may serve more than two consecutive terms.
C. The Committee shall meet at least once in each academic year with additional meetings convened by the Chair.
A. The Research Committee shall have the responsibility of encouraging research activities by faculty and students and of advising the Dean on matters of general policy related to research.
B. The Research Committee shall consist of ten members, including the Associate Dean for Research who shall serve ex-officio without vote. The term of office of elected members shall be three years with staggered terms. The Chair shall be elected by the voting members of the Committee from among themselves to serve a term of one year. The Committee shall meet at least twice a year and additional meetings may be convened by the Dean or Chair.
C. To achieve its objectives, the Research Committee shall establish subcommittees as appropriate. The chair of each subcommittee shall be a member of the Research Committee and the members of the subcommittee shall be appointed by the Associate Dean for Research. The subcommittees shall report to the Research Committee through the Associate Dean for Research.
A. The Rules of Procedure Committee shall have the responsibility of insuring that the procedures of CMSRU are in accordance with the Rowan University Constitution and these Bylaws. In addition, this Committee shall have the responsibility of framing any formal statements of amendments to the Bylaws as specified in Article XV. The Committee shall define guidelines and procedures for the review of departments and Chairs and may recommend changes or new measures to the Dean and the faculty. The Committee shall receive appeals from those faculty who do not qualify for, but desire, membership as faculty. By a simple majority vote, the Committee shall select those from among the applicants and recommend them for membership as faculty members to the Dean who, in turn, may recommend them to the faculty. Negative decisions of the Committee may be appealed to the Executive Council.
B. The Rules of Procedure Committee shall consist of eight (8) members. The Secretary of the Faculty shall be a member ex-officio with vote. The Secretary shall be ineligible for this office. A person may serve as Chair of this committee a maximum of six consecutive years. The term of office shall be three years with staggered terms. Meetings shall be convened by the Chair or on request of any member including the Secretary.
The Strategic Planning Committee shall facilitate the strategic planning process for CMSRU and help define the strategic direction with regard to teaching, research, and other activities of the medical school. It shall be responsible for directing and analyzing environmental assessments, organizational direction, strategy formulation, and implementation planning. It shall solicit the opinion of the broader community of stakeholders in the school including the medical school faculty at large, the community, and representatives from RU and CUH, so that ultimately faculty, students, staff, community physicians, and community representatives shall be involved in the development of a five-year strategic plan. CMSRU will align all institutional priorities with the school’s strategic plan. The CMSRU strategic plan will be aligned with the RU strategic plan and the Cooper strategic plan.
A. The strategic planning committee shall consist of the Dean of CMSRU, the Vice Dean of CMSRU, the COO/CFO of CMSRU, the CMO of the Cooper Health System, the Provost of Rowan University, the President of the Faculty Assembly, three departmental chairs elected by the departmental chairs, the chair of the basic science department, the Associate Dean for Business and Program Development, a member of the MSB appointed by the MSB, and ten faculty members of CMSRU elected by the Faculty Assembly, and a student representative elected by the students.
B. The term of office shall be five years with staggered terms, except where the member serves in an ex-officio capacity which involves a shorter term or the representative is a student. The Dean or his designee shall chair this committee.
C. Meetings shall be held at least three times each academic year to document fulfillment of the school’s strategic goals and to affirm those goals. At the beginning of the third year of a five year strategic plan, formal review will be conducted by the Strategic Planning Committee and all medical school faculty.
The Committee on Diversity and the Learning Environment is charged with the responsibility of advising, assessing, and monitoring the progress of programs aimed at fostering diversity initiatives of CMSRU.
A. The committee shall be composed of twelve members including the Vice Dean, the Associate Dean for Students Affairs and Admissions, the Associate Dean for Multicultural and Community Affairs, the Rowan Director of Equity and Diversity, a student representative, a community representative, and 6 faculty members. The term of office shall be three years with staggered terms.
B. The Chair shall be the Associate Dean for Multicultural and Community Affairs. Meetings shall be convened quarterly.
A. The Conflict of Interest (COI) Committee shall develop, review, and make policy recommendations regarding conflicts of interest. It shall be responsible for the oversight and management of potential conflicts of interest of CMSRU faculty, staff, students and the institution itself. The committee shall review referred conflict of interest cases including, but not limited to, human or animal subject research, patient care at CMSRU sponsored clinical care sites as well as potential conflicts surrounding education, consulting, purchasing, external relationships and industry relations.
B. The Conflict of Interest Committee shall consist of fifteen members. The membership shall consist of a member of the legal department, a member of the pastoral care department of CUH, a member chosen by the Institutional Review Board, an ethicist, the compliance officer, a student elected by the students, a non-medical school community member and faculty. In addition, the Associate Dean for Research, the Vice Dean, and the Associate Dean of Program and Business Development will serve in an ex officio capacity. The COI Committee reports, through the appointed Chair of the Committee, to the Dean. The term of office shall be three years with staggered terms, except where the member serves in an ex-officio capacity which involves a shorter term or the representative is a student.
C. Meetings shall be held at least twice per year to review policies and procedures surrounding COI as well as to review any current conflict of interest issues. In addition, the Committee will meet more frequently, on an as needed basis, to address cases of possible conflict of interest as they arise.
A. The Research Ethics Committee of the Cooper Health System shall serve as the Research Ethics Committee for CMSRU (“REC”). The REC shall meet on an ad hoc basis prior to the initiation of a research study by an investigator whenever such investigator has reported a financial interest in access of the de minimis amount as defined by the Investigator Financial Disclosure and Conflict of Interest Policy. The REC shall determine whether a reportable financial interest exists, which reasonably appears to affect the design, conduct or reporting of the research, service or educational activities. In the case of human subjects research the REC shall determine whether in the event of a reportable financial interest, there are nonetheless compelling circumstance for allowing the research to proceed pursuant to such conditions as may be imposed by the REC. The REC will recommend what conditions or restrictions should be imposed upon the investigator to manage, reduce or eliminate such conflicts of interest.
B. The Research Ethics Committee shall include CMSRU faculty and a representative of the Office of the Dean of CMSRU.
A. The Library and Information Technology Committee shall be a joint committee of CMSRU and the Cooper Health System (CHS). It shall make recommendations to the Dean and the Chief Medical Officer (CMO) of CHS concerning library policies including ensuring balanced services across the areas of teaching, research, and patient care; and addressing potential new library initiatives. It shall advise the Dean and make recommendations concerning information technology services including academic technology research and support; software and media research and support; and support for effective pedagogy.
B. The Library and Information Technology Committee shall consist of 14 members including two medical student members elected by the medical students (one representing Phase I of the curriculum and one representing Phase II of the curriculum), two residents/fellows elected by their peers, four faculty members (two elected by the faculty, one appointed by the CMO, and one appointed by the dean), and six Ex officio members including the Director of the Library, the Director of Informatics, and one representative from each of the following: one from the CME Department, one from Nursing and Allied Health, one from Performance Improvement, and one applications analyst from the IT Department. All members will be voting members. The term of office shall be three years with staggered terms, except where the member serves in an Ex officio capacity, which may involve a shorter term, or the representative is a student.
C. Meetings shall be held at least four times a year.
A. The Committee for a Positive Learning Environment will provide education about creating a learning environment conducive to education and professionalism for faculty, staff, nursing, residents and students in a variety of venues as a means of prevention of mistreatment of students and other trainees. It shall advise the Dean on programs and systems to address and prevent mistreatment of students.
B. The Committee shall consist of 11 members including four faculty members, two medical student members elected by the students (one representing first and second year students, and one representing third and fourth year students), a representative of CHS Patient Care Services, a resident physician or fellow elected by peers, and the CHS Designated Institutional Official (DIO) representing Graduate Medical Education. The Vice Dean and the Associate Dean for Student Affairs and Admissions shall serve as Ex officio members. The term of office shall be three years with staggered terms, except where the member serves in an Ex officio capacity, which may involve a shorter term, or the representative is a student.
C. Meetings shall be held at least four times each academic year.
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