University Registrar


REGISTRAR HOURS
Regular Office Hours:

Mon: 8:00am - 4:30pm
Tue: 8:00am - 4:30pm
Wed: 8:00am - 6:00pm
Thu: 8:00am - 4:30pm
Fri: 8:00am - 4:30pm
Sat: Closed
Sun: Closed

Extended Drop/Add Office Hours (Please see drop/add schedule to determine when these hours are in effect):

Mon: 7:30am - 5:30pm*
Tue: 7:30am - 5:30pm*
Wed: 7:30am - 6:00pm
Thu: 7:30am - 5:30pm*
Fri: 8:00am - 4:30pm
Sat: Closed
Sun: Closed

*We are also open until 6pm the first 5 business days of fall and spring terms


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REGISTRATION INFORMATION

One of the roles of the Office of the University Registrar is to establish registration deadlines for each of our four terms and to assist students, faculty, and staff with any registration-related needs (drop/add, withdrawal, overrides, etc.) for Rowan courses each term. We want to do all we can to make this a smooth and easy-to-navigate process. Please review the links below and please contact our Registration & Customer Service Team with any questions.

Registration & Customer Service Team Contact Information:

Registration Rules & Dates:

Registration Tips & Tools:

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UPDATES FROM THE UNIVERSITY REGISTRAR

  • As of Spring 2016, the Office of the University Registrar will manage all registration-related issues for all Rowan students (including Rowan Global and GSBS) with the exception of medical students (RowanSOM and CMSRU).

  • We accept emailed forms and approvals: To better serve our students and faculty, we will accept scanned/emailed forms and emailed approval signatures when necessary. (Ideally, the student still downloads, completes, and scans the proper form and emails it for approvals, so that all information is clearly included in the email chain by the time the Registrar receives it for processing.)

  • Privacy and Email Information: Due to Federal regulations we are restricted from disclosing personal information to email accounts other than a Rowan Student or Faculty email account. If your inquiry requires a representative to view your Rowan records, please send an email through your Rowan email account in order to receive a detailed answer. (If you do not know your Rowan email account information, please visit http://www.rowan.edu/toolbox/ru_new/students/#email for students or http://www.rowan.edu/toolbox/ru_new/faculty_staff/#email for faculty/staff.)
  • Use your Rowan email account! All official communications are sent to students via their Rowan email account. Please check your Rowan email account on a regular basis or forward it to another account you check on a regular basis. (Click here for how to forward your Rowan email account.)

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REGISTRATION PERIODS & GENERAL INFORMATION

About Part of Term

  • “Part of Term” is the 5th column in the Rowan Section Tally (http://banner.rowan.edu/reports/reports.pl?task=Section_Tally) and it shows the start and end dates of the session in which the course is placed. These dates determine your registration-related deadlines for the course as well as the date class verifications and grades are due from your instructor.
  • It is very important that you know your Part of Term for each of your classes so that you follow the proper registration-related deadlines.

Registration Open Dates

  • Registration opens for a term as outlined below and then remains open until the end of the Regular Drop/Add period for the Part of Term in which the course appears.
    • Fall: usually in March (opens according to student level and classification)** (See Fall 2016 Registration Schedule for Undergraduate Student Classifications on this page.)
    • Winter: usually in October (opens for all students at one time)
    • Spring: usually in October (opens according to student level and classification)** (Spring 2017 Registration Schedule for Undergraduate Student Classifications coming soon.)
    • Summer: usually in February (opens for all students at one time)

Late-start Courses

  • Most courses that fall within a term but begin after the start of the full term (“Late-start” courses) have registration open at the same time as the full term dates. Online adding and dropping for Late-start courses is usually possible during this time and up through the end of the Regular Drop/Add period for the full term. After that, registration usually remains open for a late-start course until the Regular Drop/Add period for the Part of Term in which the particular course appears; however, online adding and dropping is no longer possible, which is why a Late-start Registration Form (or, for Fall 2016 the late drop/add form with only the student signature) is required for manual processing at that time. Instead of the form, you may email registrar@rowan.edu with your name, ID, CRN, Term and request – stating that this is a “late-start” course and requesting registration/dropping/adding. As long as registration is officially open (according to Part of Term and drop/add policy as outlined above), only the student signature is required, both adding and dropping is still permitted, and tuition cancellations (if applicable) are processed. After those dates, a fully-signed late drop/add form is required for processing.

Online Courses

  • Online Registration: Please remember any online registration activity takes place in Self Service (www.rowan.edu/selfservice) and is only possible between 7AM and 11PM each day and up until the end of the Regular Drop/Add period.
  • A Note about Online Courses: Online courses will be listed as “online” in the “campus” column in the Section Tally. Only 100% online courses are given that label, and if they are, they will be offered through the Canvas Learning Management System through Rowan Global and will require that you have completed the Rowan Online Immersion course as a pre-requisite or co-requisite. (You must have completed this course by Spring 2016 or later. See below for details.) Some traditional-format courses are not labeled “online” but may have a partial online component and in those cases, that portion would be offered through the Blackboard Learning Management System through the Office of Academic Technology.
  • Required Online Immersion Course: Please remember that the first time your register for any online course after Spring 2016, you must also register for the Rowan Online Immersion Course. Rowan Online Immersion (ONL 00100) is a one-time, zero-credit, zero-cost online-learning tutorial required of any student registered for an online or hybrid course. The course, which appears in CANVAS alongside your other online or hybrid course registrations, is approximately 1 hour long, and can be completed at your own pace (you are not required to be online at a specific date or time). Topics covered include: what to expect in an online course, technology overview, obtaining support, and related policies. You must successfully complete a final quiz in order to receive a grade of "Successful" (S) on your transcript for ONL 00100. Failure to complete the course by the end of your first semester will result in a grade of "Unsuccessful" (U) and may require you to re-enroll in ONL 00100 in the future. (Neither grade will affect your Rowan GPA.) Students register themselves for ONL 00100 through Self Service just like any other course. (When trying to register, under the course subject, look for "Rowan Online Immersion: instead of ONL. Despite the subject being ONL, Banner uses the full name for the subject.)

Note: Any student who has completed the Rowan Online Orientation prior to January 2016 must still register for the course, but may contact Rowan Online Support by calling 856-256-5164 or submitting a ticket at rowanonline.com to opt-out and have your grade automatically changed to "Successful."

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DROP/ADD

Drop/Add Periods
(For specific Drop/Add dates/deadline, see the "Registration-related Dates Chart" for the term in question using the "Registration Rules & Dates" links at the top of this page.)

  • If the course length/Part of Term in which the course appears is 3 weeks or shorter:
    • Drop/Add dates are the first 2 business days of the session/Part of Term in which the course appears
  • If the course length/Part of Term in which the course appears is over 3 weeks and up to and including 6 weeks:
    • Drop/Add dates are the first 3 business days of the session/Part of Term in which the course appears
  • If the course length/Part of Term in which the course appears is over 6 weeks and up to the full term (12-16 weeks):
    • Drop/Add dates are the first 5 business days of the session/Part of Term in which the course appears

Notes about Drop/Add

  • About Drop/Add: Students are able to drop and/or add courses to their schedule on their own, online through Self Service (www.rowan.edu/selfservice), as soon as registration opens for that particular Part of Term (See "Registration Open Dates" at the top of this page), and all the way through to the end of the Regular Drop/Add period for the Part of Term in which the course appears.
  • Costs and Transcripts:
    • Drop/Add within deadlines: Dropping or adding a course means the course will be removed (drop) or added (add) to your official transcript. If officially dropped, tuition and fees associated with the course are cancelled. If officially added, tuition and fees associated with the course are added to your account, and would need to be paid within appropriate Bursar deadlines. For details regarding payment or any refunds due connected to an official drop and/or add, please review your online account and contact the Bursar's Office directly with any questions.
    • Drop/Add after deadlines: With the exception of the Special Drop/Add Option below, any Drops/Adds after the official deadline can only be performed with a fully-signed Late Drop/Add Form being submitted to the Office of the University Registrar. These are only acceptable during the Late Drop/Add period for the Part of term in which the course appears. If accompanied by a fully-signed form, these drops/adds will be processed (as far as costs and transcripts) as if they occurred within the official deadline.
      • It is not possible to drop/add a course after the Late Drop/Add deadline. Students must either withdraw from the course (if necessary) or pursue a hardship request with the Dean of Students. In cases where a student withdraws from a course, the course remains on the transcript and the student is still responsible for all associated tuition and fees. Withdrawals can also affect your financial aid and count toward the number of times you are able to repeat the course. Please consult with your instructor/advisor carefully to determine the best option for you after the Drop/Add period has passed.
  • Special Drop/Add Option for courses meeting after Drop/Add: If a course meets for the first time after the Drop/Add period for the Part of Term in which the course is placed (which can sometimes happen due to weather and/or holidays), the Office of the University Registrar has a special Drop/Add option and will honor Drop/Add requests received from the student (in person, via email) for up to two business days after the first course meeting and will process them (as far as costs and transcripts) as if they occurred within the official deadline. This special Drop/Add option applies ONLY to courses that fall into the same category - those that have met for the first time after the Drop/Add period.

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UPCOMING REGISTRATION DATES

Fall 2016

Fall 2016 Parts of Term/Sessions

  • 15-week session/Full term: 09.01.16 – 12.20.16
  • 8 week online only session – Module A: 08.30.16 – 10.24.16
  • 8 week online only session – Module B: 10.25.16 – 12.19.16

 

Winter 2016-2017

Click here for the Winter 2017-2017 Registration-related Dates Chart

  • Tuesday, October 18, 2016: Winter Term registration opens at this one time for ALL students regardless of student level, matric status, in-state or out-of-state students. Registration, once open for a particular population, remains open for that population (for dropping and adding) until the end of the Regular Drop/Add period for that Part of Term.

Winter 2016-2017 Parts of Term/Sessions

  • 6-day session (face-to-face): 01/03/17-01/08/17
  • 9-day session (face-to-face): 01/03/17-01/13/17
  • 4-week session (online in Canvas Learning Mgt. system): 12/21/16-01/16/17

 

Spring 2017

  • Undergraduate registration begins Tuesday, October 18, 2016 for students according to the registration schedule below.
    • Once it opens for your particular student classification, registration remains open until the end of the Regular drop/add period for the Part of Term in which the course(s) appears.
    • Priority registration for undergraduates opens up at 7AM the day before regular registration.
    • Matriculated students may enroll for classe during the designated time periods (listed below), and afterward. (Registration remains open online for add/drops, etc. through Regular Drop/Add (see “Registration Activity Chart”).
    • Please see the “Spring 2017 Registration Activity Chart” for additional dates and deadlines for the term related to drop/add and withdrawals.
    • Non-matriculated students register starting Monday, November 14.
    • All Graduate students may register throughout the entire registration period.

Spring 2017 Registration Schedule for Undergraduate Student Classifications:

  • Tuesday, October 18 – Sunday, October 23 ................................All Seniors (90 credits and above)
  • Monday, October 24 – Sunday, October 30..............................All Juniors, (58-89.99 credits) and Seniors
  • Monday, October 31 – Sunday, November 6...................................All Sophomores, (24-57.99 credits), Juniors, and Seniors
  • Monday, November 7 – Sunday, November 13..................................All Freshmen, (0-23.99 credits), Sophomores, Juniors, Seniors, and others


About Student Classification Hours:The system assumes you have earned all credits for the current semester in courses you are currently attending. Ex. 110 earned hours + 15 enrolled = 125 total hours

 

Spring 2017 Registration Schedule for Graduate Students:

All Graduate students (matriculated and non-matriculated) may register beginning 10/18/16 and throughout the entire registration period.

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WITHDRAWAL INFORMATION

Withdrawal Policy and Process Summary

  • Registration in a Rowan University course implies the student’s obligation to complete the course requirements. Non-attendance does not constitute a drop or withdraw. The student is financially and academically responsible for the timely and appropriate completion of any registration adjustment procedures. If a student is not able to complete a course after any applicable Drop/Add periods for the particular course have passed, a course withdrawal may be an option.
  • Costs and Transcripts: In cases where a student withdraws from a course, the course remains on the transcript and the student is still responsible for all associated tuition and fees for the course(s) in question. Withdrawals can also affect your financial aid and count toward the number of times you are able to repeat the course. You are strongly urged to meet with your Instructor and/or Advisor before withdrawing to discuss any other options that may be available to you at that time.
  • Withdrawals must be requested by the student via the official Course Withdrawal Form submitted to the Office of the University Registrar with all required signatures and by the appropriate deadlines, which are up to the 50% point of the Part of Term in which the course appears for Regular Withdrawals (“W”), and up to the 75% point of the Part of Term in which the course appears for Late Withdrawals (“WP” or “WF”). In the final 25% of the Part of Term in which the course appears – a hardship withdrawal may be possible (with proper documentation) in rare and compelling circumstances. In these cases, the Course Withdrawal Form must be signed by the student, instructor, chair, and Dean from the College under which the course is offered.
  • The timing of the withdrawal request determines the signatures required and which withdrawal code (“W,” “WP,” or “WF”) is recorded. “WF” or “WP” (indicates student was earning a passing “WP” or failing “WF” grade as of the date of the instructor signature)
  • None of the withdrawal codes (“W,” “WP,” or “WF”) affect the Rowan GPA.
  • Withdrawals cannot be performed via Self Service. The Office of the University Registrar will accept the form in person or scanned and emailed to registrar@rowan.edu. (We will also accept required signatures emailed to registrar@rowan.edu as long as the required information from the form – including student ID, CRN, and term – are clearly identified, and that they are sent from official Rowan email addresses.) The date recorded for the course withdrawal will be the date the form is determined complete per the University Registrar.


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