International Travel Policy

INTERNATIONAL CENTER

International Travel Policy

International Travel Policy* for Rowan Employees and Students

*Interim policy awaiting final approval but all provisions are applicable to international travel beginning on January 19, 2016.

At Rowan University there are many opportunities for international education and research through organized study-abroad programs, faculty-led educational trips and independent study and research. As our global engagement increases, additional risk is inevitable as activities are affected by war, terrorism, political unrest, natural catastrophes and epidemics worldwide.

Rowan endeavors to balance the value of participation in international educational activities against the potential risk to its students and employees of such participation. In balancing these factors, Rowan relies on information from the U.S. Department of State’s Travel Warnings and other publications and the U.S. Centers for Disease Control’s Travel Notices and other publications. Consequently, Rowan has developed this policy governing educational and other activities, with specific attention given to countries for which the Department of State has issued a Travel Warning and countries for which the Centers for Disease Control has issued a Travel Notice.

ALL FORMS FOUND IN THIS DOCUMENT CAN ALSO BE ACCESSED AT: International Travel Forms & Waivers

Step 1:

View the current Travel Warnings & Restrictions Country List before making Rowan-affiliated travel arrangements to determine the risk level of your country of destination.   For more information about these warnings, go to:  State Department Travel Warnings Page at: http://travel.state.gov/content/passports/en/alertswarnings.html 

*If your country IS on Rowan’s Level 3 Risk list, Rowan affiliated travel is NOT permitted.

Step 2:

If your country is listed as a Level 1 or Level 2 Risk, please follow the guidelines below:

GUIDELINES AND WAIVERS FOR ALL STUDENTS, FACULTY & STAFF

All students, faculty & staff must review, complete, and sign the General Travel Waiver and Itinerary and submit to the International Center at internationaltravel@rowan.edu

In addition, if your country of destination is a Level 2 risk, you must submit your travel request to the International Travel Committee at internationaltravel@rowan.edu.  Simply state your destination country, purpose of trip and proposed travel dates.  The committee will review the request and provide travel advisement based on the risk involved.  Travel plans cannot proceed until you receive travel advisement from the Travel Committee.
If you are uncertain how to proceed, please e-mail internationaltravel@rowan.edu or call 856-256-4292.

ADDITIONAL REQUIREMENTS FOR FACULTY/STAFF TRAVELING WITH STUDENTS

All faculty and staff traveling with students MUST follow the Study Abroad guidelines for faculty/staff-led travel abroad.  For guidelines, please visit  Faculty-led Study Abroad Guidelines

All faculty and staff traveling with students are considered Campus Safety Authorities (CSA), and MUST follow the Clery Act guidelines.  This includes:

  • Completion of the on-line CSA training found on your banner employee account                                      
  • Completion & submission of the CSA Travel Form

*Faculty/staff-led travel abroad trips that do not complete the above two requirements, will be considered non-sanctioned Rowan trips and will require an additional Non-approved Travel Waiver signed by students and their parents.

*For more information regarding the Clery Act, and the responsibilities of the CSA, please visit www.rowan.edu/safety

Once you have completed Step 2 (and, for those traveling to Level 2 Risk countries, after receiving the travel advisement from the International Travel Committee), proceed with Step 3.

Step 3:

Continue following the rest of Rowan's International Travel Safety Guidelines to ensure the safest trip possible.