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Performance Assessment Review(PAR) Cycles Documents
As you read the following instructions, notice that the department keeps the original PES/PAR (INITIAL & INTERIM) until the end of the cycle at which time the original (FINAL) is sent to the Office of Human Resources. Document 1 - The FINAL PES/PAR (the signed original) for the concluding PES/PAR cycle is completed (September 30, 20XX). The appropriate FINAL boxes are checked and the FINAL Justification Sheet and FINAL Development Plan page is signed and dated by both the Rater and the Ratee at the face-to-face meeting. The FINAL Development Plan of this PES/PAR sets up the performance improvement elements for the upcoming six months. The PES/PAR is then forwarded to the Reviewer (the Rater's supervisor) to be signed and dated. The Reviewer returns the signed original PES/PAR to the originating department for copying. The signed original is sent to the Office of Human Resources for filing in the Ratee's Personnel File. The copy is retained by the originating department. Document 2 - The INITIAL PES/PAR for the upcoming PES/PAR cycle is also completed in October (most conveniently at the same face-to-face meeting at which the prior cycle's Final PES/PAR is completed). The INITIAL PES/PAR consists of pages 1 through 3 (PES form) and pages 1 and 2 (PAR Committee Models). It must be signed and dated by the Rater and the Ratee. It is then forwarded to the Reviewer who signs and dates it and returns it to the originating department for copying. Send a signed copy of the completed initial PES/PAR to the Office of Human Resources. The originating department retains the signed copy. Part 2 The INTERIM Justification Sheet and INTERIM Development Plan is discussed and signed off on by Rater and Ratee. This page must also be sent to the Reviewer to be signed and dated. The Reviewer returns it to the originating department for copying. A signed copy of all the PES/PAR pages up to and including the INTERIM Justification Sheet and INTERIM Development Plan page is sent to the Office of Human Resources. The originating department retains the signed original. In October the FINAL PES/PAR is completed. See Section 1 to finish the current PES/PAR and begin the new cycle. Part 3 At all times during the evaluation year, any significant performance events, either positive or negative, are recorded on the Significant Events block of the INTERIM and FINAL sections of the form. These events are discussed, Significant Event is initialed and dated by both Rater and Ratee. Both Raters and Ratees can review these events during the INTERIM and FINAL meetings to discuss the justification of the INTERIM or FINAL rating.
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