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The following information regards the hiring process for entry level and classified positions. Questions concerning the recruitment and selection process can be directed to Stephanie Cozzone at ext. 4135.
Recruiting for Entry Level Positions
Human Resources is in the process of revising the staffing process for entry level full-time (permanent and temporary) classified positions. The new process should ensure fairness and create a diverse pool of applicants for each position. NJ Department of Personnel regulations always apply; however, there are situations where Rowan is authorized to recruit for the positions.
All full-time positions shall be posted on the HR Website and office bulletin board and all interested candidates are encouraged to apply. Also, referrals of candidates will continue to be encouraged. Certain positions are needed more frequently than others and the Office of Human Resources will develop a pool of applicants for these entry level positions (e.g. Clerk Typist and Custodian). As these positions become available, the applicants in the pool will be considered. Pools will normally be used for no more than six months.
Entry level positions may also be advertised individually due to the nature or qualifications of the position for these vacancies. Advertisements will generally be placed in the Courier Post and the vacancy announcement shall be on the HR Website.
Recruitment and Selection for Classified Employees
When there is no current list for a title, an Internal Vacancy Announcement will be sent. It will indicate title scope and experience requirements for the open position. Internal Vacancy Announcements will no longer indicate specific titles that can apply. These announcements will continue to be communicated in the following way:
Once applications are received for vacancies, they will be reviewed by Human Resources and candidates will be contacted regarding their eligibility in accordance with Department of Personnel regulations.
When Department of Personnel Promotional Announcements are received, they will be posted the first of every month. These announcements will remain posted until the 21st of each month. Promotional Announcements will be located in three central locations:
Due to the new procedure, promotional announcements will no longer be personally announced to specific titles, except in the case of provisional employees. Therefore, it is every employee’s responsibility to review postings in the above locations to be aware of tests being announced.
TO: All Non-Faculty University Employees
FROM: Office of Human Resources
DATE: October 4, 2000
RE: WorkWeek Categories and Compensation
This memo comes to serve as a reference for how time is compensated when an employee works on a holiday or beyond their normal workweek. There are four different categories that employees can fall under: 35, 40, NE & NL. You can find out which category you fall into by checking your time sheet. This information will be located next to your title. Below is an explanation of each category:
35 – Any time worked over 35 hours a week earn either cash compensation or compensatory time (determined by the department) at 1.5 times the hours worked.
40 – Any time worked over 40 hours a week earn either cash compensation or compensatory time (determined by the department) at 1.5 times the hours worked.
Non-Limited, Non-Exempt (NE) – Any time worked over 35 hours a week but not more than 40 hours have no claim to overtime or cash compensation. Compensatory time is only given on an hour for hour basis when employees are required to work on a regularly scheduled day off. Compensatory time will not be granted for work done as an extension of the regular work day except under extraordinary conditions which must be explained in advance and approved by the Vice President prior to the date(s) on which the time is to be worked. Anytime worked over 40 hours a week receive either cash compensation or compensatory time (determined by department) at 1.5 times the hours worked over 40.
Non-Limited (NL) – Employees are not entitled to overtime or cash compensation. Compensatory time is only given on an hour for hour basis when employees are required to work on a regularly scheduled day off. Compensatory time will not be granted for work done as an extension of the regular work day except under extraordinary conditions which must be explained in advance and approved by the Vice President prior to the date(s) on which the time is to be worked.
**Please note that there are exceptions to the above rules in accordance with the union contract (e.g. snow days.)
Normally, the University will hold classes on certain holidays during the fall semester (Columbus Day and Election Day) and the Spring Semester (Lincoln’s Birthday and Presidents’ Day). Since classes are being held on these holidays, the University will need to provide full support services. Managers of the various offices will work with employees to determine who will be needed to provide the necessary services.
If you have any questions, please feel free to call the Office of Human Resources at x4134.