COLLEGES
&
DEPARTMENTS
PARTICIPATING IN
THE
S.T.E.M. SYMPOSIUM:
|
 Who May Participate in the STEM
Symposium?
|
Who may
participate in the STEM Symposium?
The criteria for participation in
the STEM Symposium are the following:
- the work presented
represents science, technology,
engineering, or mathematics research in which at least one Rowan
student
has had participation;
- a Rowan student is the
presenting author (multiple
presenting student authors are acceptable);
- some significant portion
of the presented work has
been carried out during 12 months preceding the Symposium;
- the presented work could
have been carried out on-campus
or off-campus;
- an abstract is submitted
as described in the call
for abstracts;
- the presentation will be
in the format of a poster
similar to what is presented at various scientific meetings.
May
non-Rowan students present at the STEM Symposium?
We recognize that in some cases, students from outside Rowan University
may work with Rowan faculty on research projects. In these
instances, non-Rowan students may present at the Symposium. Also,
Rowan students who have worked on research projects during the
allowable timeframe but who have since graduated are eligible to
present at STEM.
May faculty be
listed as STEM authors?
Rowan faculty may be listed among the authors on STEM posters, but it
is expected that students will be the submittors and be the primary
presenters. Faculty are not required to be
listed as STEM authors, although a faculty member must be designated as
a "faculty sponsor" by the student submitting the abstract.
May non-Rowan
personnel be listed as STEM
authors?
Non-Rowan personnel may be listed among the authors on STEM posters,
but it is expected that students will be the submittors and be the
primary presenters.
May students present
more than one poster at the Symposium?
Yes, although our ability to place the separate posters in different
sessions or to place two posters next to each other is sometimes
limited. To maximize your chances of having your posters
scheduled and placed in a manner that is best for you, be sure to list
your special requirements and circumstances in the appropriate dialog
box when you are preparing your abstract.
|
The
2007 STEM Symposium
is sponsored
by:
The
Department of Biological
Sciences
The
Biology Club
The
College of Liberal Arts &
Sciences
STEM
2007
April 20th
Morning Session: 10:00am - 12:00pm
Intermission: 12:00pm - 1:00pm
Afternoon Session: 1:00pm - 3:00pm
STUDENT CENTER
BALLROOM
|
How Does the Submission Process Work?
|
Can I submit an
abstract by mail or by
email?
No. All abstracts must be submitted via our Online
Abstract
Submission System. Other forms of submission will not be
accepted.
What
is the deadline
for abstract submission?
For the 2007 STEM Symposium, abstracts must be submitted no later than
noon on Monday April 2nd.
I am a student who
wishes to submit an abstract to the STEM Symposium. What do I do?
In order
for an abstract to be submitted and accepted, students
must log into the Online Abstract
Submission System. Upon logging
in, students create and submit abstracts. When a
student presses the "Submit" button, a faculty sponsor named by the
student will receive an automated email indicating that they must
approve of the submitted abstract. Students may also log into the
Online Abstract Submission System to check on the status of their
abstract(s).
Neither students nor faculty may edit an abstract after it has been
approved by the faculty sponsor.
Click here to download a
PDF
that describes
how students use the
Submission System.
Click here
to go to the 2007 Online
STEM Abstract Submission System.
I am a faculty
member who wishes to sponsor an abstract for the STEM Symposium.
What do I do?
In order for an abstract to be submitted and accepted, students must
name a faculty "sponsor" at the time of the abstract
submission. When a student presses the "Submit" button, the
faculty
sponsor named by the student will receive an automated email indicating
that they must approve of the submitted abstract. Faculty
sponsors who log into the Online
Abstract
Submission System may edit
and approve abstracts submitted by
their students.
Once a faculty sponsor gives their final approval, the abstract
submission process is completed. Abstracts can not be edited once
the faculty sponsor gives their approval.
Click here to download a
PDF that describes
how faculty use the
Submission System.
IMPORTANT: If you are new
to the STEM Symposium,
or if you did not have any submitting students last year,
please read the
instructions carefully. There have
been MAJOR changes since the 2005 submission cycle.
Click here
to go to the 2007 Online
STEM Abstract Submission System.
May
faculty initiate the abstract submission process?
No. Since the STEM Symposium is a student research symposium,
only student users may create new abstracts. However, no abstract
may complete the submission process without the approval of a faculty
sponsor. The faculty sponsor may be a co-author on the abstract
but is not required to be on the abstract.
I am a student who
worked on a project with multiple faculty. How many faculty
sponsors may I have?
Each abstract may have only one faculty sponsor. If you worked
with multiple faculty in regards to a single abstract, you will need to
pick one of them to be your faculty sponsor. You may, however,
list as many faculty as you wish in the author list.
I am submitting an
abstract for work that I did without the assistance of Rowan
faculty. Do I still need a faculty sponsor?
Yes. Abstracts require the approval of a faculty sponsor in order
to complete the submission process. However, that faculty
need not be an author on the abstract. If you did your project
without the assistance of a Rowan faculty member, talk to the faculty
of your Department to see who is willing to sponsor you. In these
instances, the faculty sponsor will only be used to complete the
abstract approval process and to serve as an additional point of
contact in case we need to get in touch with you.
I am submitting more
than one abstract. Do I need to have the same faculty sponsor for
each of the submissions?
No, you are free to list different faculty sponsors for each of your
submissions.
I am working on an
abstract submission. Even though I am doing the submission, I am
not first author on the abstract. However, the Submission System
keeps listing me as first author. What's up with that?
Right now, the current version of our Submission System assumes that
the student submittor is the first author. Issues relating to the
order of authors on the abstract can be fixed during the Page Proof Review stage.
What do I do if I'm
having problems with the submission process?
If anybody encounters problems during the submission process, please
consult the Student Instructions
or the Faculty Instructions.
Really stuck beyond all hope? Please email Dr. Hecht. If an abstract has
completed the submission process and you discover that something needs
to be altered, please contact Dr. Hecht
right away!
|
Questions about Abstract Content
|
|
I need to include
italics, underlining,
superscripts, Greek letters, and some other special characters in my
abstract. How do I do this?
The Submission System will accept HTML coding, and this coding should
produce the desired format and characters when the System is used to
generate the Page Proofs of the abstract booklet. Many
word-processing applications (including MS Word) will allow you to save
your file in HTML format; this should allow you to get the necessary
coding information without having to learn HTML.
May I include
figures or graphics with my abstract?
The Submission System does not accept graphics uploads at this
time.
How long
should my abstract be?
The space available to you for your abstract is fairly large. The
Online Submission System has a 3000 character limit for the abstract,
and it
is equivalent to roughly 3/4 of a page of single-spaced 12 point Times
font with 1 inch margins. These specifications are in reference
to the body of the abstract itself (i.e., not counting the title and
author list).
This is a liberal amount of space! Most scientific abstracts have
word count limits in the range of 250 to 300 words. You should be
able to describe succinctly your
project's background, objectives, methodology, results, and conclusions
in 3000 characters or less. Keep
in mind that in most cases, good abstracts are
fairly short.
Click
here to download a PDF
that
includes some previous STEM
abstracts.
I have submitted my
abstract and my faculty sponsor has officially approved the
submission. But now I have found some errors that I want to
correct. How can I do that?
Abstracts can not be edited once the faculty sponsor gives their
approval. If an abstract has
completed the submission process and you discover that something needs
to be altered, please contact Dr. Hecht
right away!
After faculty
sponsor approval, is there any sort of review of abstract content?
The submitted abstracts are not subject to rigorous review. They
are checked primarily for their topical content, i.e., whether the work
described represents research within one or more fields of science,
technology, engineering,
and mathematics. Thus, STEM abstracts should not be listed on resumes
and CV's as a peer-reviewed publication.
|
What Is the "Page Proof Review" Process?
|
What is the Page
Proof Review process?
After the abstract submission deadline has passed, a copy of the page
proofs of the abstract booklet will be made available for
download.
Students and faculty may look over the Page Proofs and submit changes
and corrections. All students and faculty who have abstracts
in
the Submission System will receive an email letting them know how to
download the Page Proofs.
After submitting my
abstract, I obtained additional data. May I add this data to my
abstract during the Page Proof Review?
Corrections of errors (especially those
introduced by the Submission System program) and minor chages may be
made during the Page Proof Review. However, it is important to
remember that the Page Proof Review stage is not intended to be an
opportunity for extensive additions or deletions. Thus, it is
important that you put serious consideration into the content of your
abstract during the submission process rather than after the abstract
is approved by the faculty sponsor.
|
| How Do I Set Up My STEM Symposium
Presentation? |
What
is the format for my STEM Presentation?
All STEM Presentations are posters. Each abstract will receive
one poster space (4 ft. wide x 8 ft. high).
How do I hang my
poster?
The poster presentation spaces are boards covered in felt.
Student presenters should purchase adhesive velcro for hanging their
poster materials. Thumb tacks will not
work on the presentation boards as the surface underneath the felt is
not a tackable material.
How do I know which
session I am presenting? How do I know which poster space is mine?
After the abstract submission deadline passes, you will receive an
email that tells you your abstract number and your session time.
When you arrive at the Symposium to set up your poster, look at the top
of the poster spaces for your abstract number. Set up your poster
at the space that has your abstract number on it.
Is there any
judging? Are there any prizes?
The purpose of the STEM Symposium is to provide the maximum
number of students the opportunity to present their work and to learn
how to communicate within the sciences professions. To avoid the
possibility that students will skip submission because they do not
think that they will be competitive, we have deliberately avoided
prizes and judging.
|
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