<<Back to University Relations
Rowan University
Film Production Guidelines
Thank you for inquiring about filming on our campus. Rowan University strives
to accommodate commercial film and video producers whenever possible, however,
priority is generally given to those projects that help support the educational
mission of the university.
The following are procedures and guidelines that you should follow to ensure a successful film shoot at Rowan University. For more information, contact University Relations at (856) 256-4240.
Procedures
All requests for commercial non-news photography, filmmaking or videotaping at
Rowan University should be directed to University Relations, (856) 256-4240. The
president of the university or his designee will give final approval of such projects.
Once a decision has been made to permit filmmaking, University Relations will
work with the production company and coordinate its efforts with all appropriate
university offices.
Guidelines
The university will consider permitting the making of films, videotapes and
photographs on campus for commercial non-news purposes on the basis of the following
guidelines.
Description of Project
Anyone wishing to film on campus for commercial non-news purposes must submit
a detailed description of the proposed project, including: locations; days and
hours of shooting; number of people involved in each day's shooting; type of activity
to be filmed; list of equipment and vehicles used in connection with the filming;
sizes and composition of structures involved; security and safety requirements.
This information and a script must be submitted to University Relations for review
at least 30 days before filming. This requirement can be waived at the discretion
of the university in the case of small productions.
Site Inspection
A walk-through of all proposed shooting locations must be conducted with an
appropriate Rowan representative at least 10 days prior to filming. After the
locations are given tentative approval, the production company must take part
in an initial meeting with representatives of all the involved university departments.
Insurance
A commercial general liability insurance certificate with limits of $1 million
per occurrence, naming Rowan University and its employees and agents as additional
insureds, must be filed with the vice president of Administration and Finance
at least 30 days prior to the first set-up day. In addition, if the company wishing
to film at Rowan has three or more employees, it must furnish proof of Worker's
Compensation insurance.
Deposits
The university reserves the right to require production companies to make
a damage deposit prior to the arrival of any production vehicles on campus. The
damage deposit will be refunded in full when the shooting locations are inspected
by university officials and found to be in satisfactory condition. Special arrangements
can be made for small productions.
Fees
Each production company will be charged a location fee. The standard fee is
$1,000 per day. Fees for set-up days will be decided on a case-by-case basis.
Contract
A shoot will be considered confirmed when a contract has been signed. The
contract must contain a hold-harmless clause approved by the vice president for
Administration and Finance. The production company must provide Rowan with an
insurance certificate, damage deposit, a check for the full amount of location
fee and a signed contract at least 30 days before filming is to begin. At that
point, the conditions in the contract become operative.
The university requires that upon completion, a copy of the production be donated to the university's library
Revised: 11/99