Office of Sponsored Programs



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Effort Reporting

Effort Reporting News

Effort Reports are available for PI certification and review through June 26, 2014!

Principal Investigators (PIs) will have through June 26, 2014 to ensure that all the effort reports associated with their sponsored projects and grants are certified and reviewed. The PI is responsible for ensuring all effort reports are certified and reviewed by the date above in the fulfillment of acting as stewards of the funds received. Additionally, certification of effort is a federal mandated requirement.

Access of Effort Reporting Module using an Electronic Device or computer that is not connected to Rowan University's network

At this time, the Effort Certification module in Banner Self-Service is not accessible from an electronic device or computer that is not connected to Rowan University's network. Please utilize a Rowan University network connected electronic device or computer or contact Network and System Services (NSS) for assistance if you will not have access to a Rowan University network connected electronic device or computer.

Banner Effort Reporting Self-Service Requires an Adobe Flash Player version 13 update!

If you do not have Adobe Flash Player version 13, you may receive a message to update the Adobe Flash Player when you try and open up the effort report in Banner Self-Service. If you do not possess administrator rights on your computer, you should contact Network and System Services at Rowan University so that a Support Technician can remote into your terminal/workstation and use their administrative password to update Adobe. Once completed, you will be able to view and use the Banner Effort Certification module in Self-Service.

Purpose

Background

Procedure

Reporting Periods

Frequently Asked Questions

Certifier and Principal Investigator Manual

Schools and Campus Overview

Main and Camden Campus is scheduled to Go-Live on Banner's electronic Effort Reporting system on April 7, 2014. Office of Sponsored Programs recommends that all Principal Investigators contact us for more information if their project (A) was active between June 29, 2013 - January 10, 2014 and (B) received salary payments or paid individuals to perform work on their sponsored project/grant. Please contact Eric Gregory for more information.

Cooper Medical School at Rowan University is still paper-based. For more information contact Eric Gregory.

Rowan School of Osteopathic Medicine will be the second phase in the effort certification implementation. RowanSOM will be able to certify and review effort for the July 1, 2013 to December 31, 2013 period using Banner Self-Service. Please contact Todd Regn and Eric Gregory for more information.

 

 

 

 

 

PURPOSE:

Comply with the Office of Management and Budget’s A-21 Cost Principles for Educational Institutions and other sponsor requirements related to certification of effort expended on a project. Effort reporting is a federal requirement and is detailed and promulgated in the regulations and cost principles published by the federal government.

BACKGROUND:

Cost Principles for Educational Institutions require institutions who are recipients of federal funding to develop a system or program to effectively capture and certify university-compensated effort. Rowan University utilizes an after-the-fact Effort Reporting system based on compensated effort (payroll distributions). Effort Certification is also considered important and necessary for all sponsored projects, including state and industry sponsored projects.

PROCEDURE:

Effort Reporting is the process by which the University determines and documents the university-compensated effort expended on sponsored projects. Rowan University utilizes a web-based Banner Effort Reporting module to account for the effort for the following categories of university personnel:

  • Faculty in schools of Rowan University
  • Personnel, staff, and students salaries paid from a sponsored project
  • Exempt paid support staff

The Banner Effort Reporting system documents the proportion of time devoted to sponsored projects, teaching, clinical practice, and other activities, expressed as a percentage of total University compensated effort, which is based on salary distribution/payroll records.

The University provides effort certification by requiring periodic effort reports for each individual whose salary is charged to one or more sponsored projects during the effort reporting period. Completed effort reports indicate the percentages of the individual’s total effort that are dedicated to sponsored project(s) and other University activities and require a certification that the reported effort percentages are accurate.

Research administration staff are responsible for the creation and administration of the effort reporting system and associated forms created, issued, and used by Principal Investigators and other Rowan University personnel and staff required to certify and review effort reports.

Personnel are responsible for certifying their own effort reports. Personnel will have approximately four (4) weeks, or 20 business days, to certify effort reports.

Principal Investigators are responsible for ensuring that effort reports associated with their projects are completed in a timely manner, certifying their own effort report, and reviewing personnel's effort reports that are certified. Principal Investigators will have approximately four (4) weeks, or 20 business days, to review personnel effort reports that are certified. Principal Investigators are also alternate certifiers of effort reports and have the ability to certify any effort report associated with their sponsored project.

REPORTING PERIODS:

Time and Effort Reporting is broken out into two (2) approximate periods of reporting:

  • First Period – Pay ID #’s 14 to 26 (July 1 to December 31)
  • Second Period – Pay ID #’s 1 to 13 (January 1 to June 30)

Time and Effort Reports are collected two (2) times per year (Note: times may vary)

  • March 15 (First Period) – First half of fiscal year (July 1 to December 31)
  • August 15 (Second Period) – Second half of fiscal year (January 1 to June 30)

Due to the payroll period dates and payments, there may be times when the above periods do not match the dates in the procedure. However, because our effort reporting system spans the entire fiscal year in relation to payroll ID #’s, the entire year of effort is certified.

Frequently Asked Questions - Click here to open the FAQ's webpage

Certifier and Principal Investigator Manual - Click here to open a PDF version of the manual