Office of Sponsored Programs



Effort Reporting

Frequently Asked Questions (FAQ's)

1) Where can I find the effort report?

2) I received an email indicating that an effort certification report is available for certification and/or review. Does that apply to me?

3) Does the effort report reflect/show dollar amounts?

4) Does my percentage of effort recorded need to be 100% accurate?

5) I need to change my percentage of effort. Can I do that via the Banner Self-Service Effort Report module?

6) My Principal Investigator cannot use Banner Self-Service to review a certified effort report. What can I do to get the review performed by the Principal Investigator?

7) Personnel received an effort report, but did not work on a sponsored project. The personnel were paid as participants. What do I need to do?

8) In the routing queue link in the effort report, a pre-review was not completed and an alternate certifier has not done anything. Can I certify and review the effort report without the pre-review?

9) There are multiple Principal Investigators (PI) related to the grants listed on my effort report, does every PI need to certify and review my effort report?

10) I received a message when clicking on the Effort Certification link in Banner Self-Servcie stating that my Adobe Flash Player needs to be updated. Should I download the Adobe Flash Player?

11) Who should I contact in the Office of Sponsored Programs to help me complete my effort report?

12) I am a RowanSOM Administrator, and a Principal Investigator (PI) wants to assign me as a Proxy to view effort reports associated with the PI's grants/funds. What are the steps to allow me to act as a Proxy and confirm the salary expenses posted to the fund to ensure the effort report is accurate prior to PI review?

 

 

 

 

 

 

 

 

1) Where can I find the effort report?

The Effort Report is available via Banner Self-Service module, under the employee tab. The link is titled: Effort Certification. You will only be able to view effort reports for periods that are currently under review, and effort reports applicable to you. If you are a Principal Investigator, then please consult and use the Principal Investigator Certify and Review Manual - Abridged Version to locate and certify and review all effort reports associated with your fund(s) / grant(s).

 

2) I received an email indicating that an effort certification report is available for certification and/or review. Does that apply to me?

Yes, emails are only sent to the Principal Investigators, in which the system has generated an effort report for the PI's grant(s) / fund(s).

 

If a Principal Investigator requires personnel to certify their report, then the PI should open up the effort reporting system, identify the personnel who have an effort report associated with their grant / fund, and email them requesting they log into the effort reporting system and certify their report. The PI should include the effort reporting webpage link in the email. The link to Rowan University's effort reporting webpage is http://www.rowan.edu/open/provost/grants/policies_and_procedures/EffortReporting.cfm

 

Principal Investigators, as Stewards of the grants/projects, have the authority to certify any effort report associated with their grant/project as Stewards of the project give the Principal Investigator the authority and responsibility to be aware of all costs and personnel working on a grant/project. To certify personnel's report, the Principal Investigator will need to open up the personnel's effort report, certify the report and then review the report. Buttons at the bottom of the effort report in Banner Self Service will allow the Principal Investigator to complete those steps.

 

 

3) Does the effort report reflect/show dollar amounts?

No, the effort report recalculates payroll distribution amounts into percentages. You will not be able to view amounts using the Effort Reporting system, but you will be able to view the payroll periods for the effort reporting period under review, the associated percentages of the payroll preiods, and the funds for each payroll period. You can view percentages by opening up an effort report and clicking on the link titled: Pay Summary.

 

 

4) Does my percentage of effort recorded need to be 100% accurate?

Yes, personnel and Principal Investigators should certify and review an effort report to ensure it is 100% accurate.

 

 

5) I need to change my percentage of effort. Can I do that via the Banner Self-Service Effort Report module

 

In order to change the percentage of effort, you should contact Eric Gregory for instructions.

 

To make changes to the effort report, Post-award Research administration needs to be contacted in order for Banner to be updated. After Post-award has made the adjustments to the Banner grant information, then the Office of Research, Effort Certification Administrator (Eric Gregory) needs to be contacted to re-run the effort reports to reflect the changes in the percentages or other changes (such as fund name) in the re-run effort reports. The Principal Investigator will then receive an email from the Effort Certification Administrator to log back into Rowan Banner Self-Service to certify and review the revised effort report.

 

 

 

6) My Principal Investigator cannot use Banner Self-Service to review a certified report. What can I do to get the review performed by the Principal Investigator (PI)?

If a Principal Investigator (PI) is not available to certify or review any report, contact the Effort Certification Administrator - Eric Gregory.

 

For certified reports requiring PI review, obtain a dated fax, memo/letter, or email from the PI. The PI must state that they agree with the percentage of effort. Either forward the PI email or request the PI to email their agreement with the revised percentage of effort to the Effort Certification Administrator.

 

If a PI cannot certify the effort report, then an individual with direct knowledge, such as but not limited to a Lab Supervisor or Manager of the employees effort being certified, can certify.

 

All administrative staff that must certify a report must obtain a dated fax, memo/letter, or email from the PI verifying the revised effort report is correct before certifying or reviewing a certified effort report for a PI. Administrative staff and personnel are not considered an individual who will have direct knowledge of someone's work on a sponsored project. Administrative staff should maintain all records related to a PI approval to certify on their behalf.

 

 

7) Personnel received an effort report, but did not work on a sponsored project. The personnel were paid as participants. What do I need to do?

Include a comment in the Banner Self-Service Graphical User Interface (GUI) effort report. Make sure you save the comment.

 

 

8) In the Routing Queue link in the effort report, a pre-review and alternate certifier has not done anything. Can I certify and review the effort report without the pre-review?

Yes, you can certify and review without the pre-review taking place.

 

The effort reporting system has two (2) required inputs from personnel and Principal Investigators (PI). Certification of the Effort Report by the personnel whose effort is being certified, and PI review of the Effort Report. In our system ,the PI is an alternate certifier, so the PI can do both inputs - certify and review.

 

 

9) There are multiple Principal Investigators (PI) related to the grants listed on my effort report, so does every PI need to certify and review my effort report?

Yes, the system identifies a PI based on the grant. All PI's, whose grants are associated with the effort report, will be required to review a certified report. For example, if personnel work on two (2) grants/funds, whose PI's are different, then both PI's will be required to review and certify the report.

 

 

 

10) I received a message when clicking on the Effort Certification link in Banner Self-Servcie stating that my Adobe Flash Player needs to be updated. Should I download the Adobe Flash Player?

Yes, you will need to have Adobe Flash Player version 12 installed on your device or computer. You can check your current flash player version by clicking on this link If you need to update your flash player on a Rowan University computer or device on the Rowan University network, please contact Network and System Services (NSS) at (856) 256-4400. If you are using a computer or device that is not connected to the Rowan University network, then please go to an Adobe webpage and select Adobe Flash Player version 12.

 

 

11) Who should I contact in the Office of Sponsored Programs to help me complete my effort report?

For the Glassboro/Camden and Stratford campuses please contact Eric Gregory to receive assistance and other information related to completing an effort report.

 

 

 

12) I am a RowanSOM Administrator, and a Principal Investigator (PI) wants to assign me as a Proxy to view effort reports associated with the PI's grants/funds. What are the steps to allow me to act as a Proxy and confirm the salary expenses posted to the fund to ensure the effort report is accurate prior to PI review?

Pertaining to federal regulations, PI's need to certify and review effort reports. If a PI requires a proxy, then the request must be made in writing to Effort Certification Administrator - Eric Gregory.

 

Requests will be carefully scrutinized and reviewed to ensure the Proxy meets the standards and intent of the federal regulations, and PI requests to add a Proxy does not mean that approval will be granted.