Office of Sponsored Programs

Effort Reporting

Effort Reporting News

Current Effort Reporting Period - FY16 - Summer and Fall

Effort reports for the approximate period of July 1, 2015 to December 31, 2015 will be available to the Glassboro, Camden (excluding CMSRU grants/projects) and the Stratford campuses via Banner Self Service; Employee Tab and Effort Certification link. If you receive an email indicating that an effort report requires certification and review, please review the directions and manuals on this page to complete effort certification.


Changes to the FY16 - Summer and Fall Effort Reporting Period

Non-exempt, student and part-time personnel paid from grants/sponsored projects will have an effort report produced. Principal Investigators will need to certify and review all effort reports for non-exempt, student and part-time personnel paid from their grants/sponsored projects.

Automatic emails will be sent to Principal Investigators indicating that effort reports are available and require certification and review.







Reporting Periods

Frequently Asked Questions

Certifier and Principal Investigator Manual

Abridged PI Certifier and Review Manual

Schools and Campus Overview

All Rowan University campuses are able to use the electronic Banner Effort Reporting certification and review module except for some Cooper Medical School at Rowan University grants and projects. Those projects are still utlitizing and maintaining the paper-based reporting process. Please contact Effort Certification Administration for more information.







Comply with the Office of Management and Budget’s regulatory requirements and other sponsor requirements related to certification of effort expended on a project. Effort reporting is a federal requirement and is detailed and promulgated in the regulations and cost principles published by the federal government.


Cost Principles for Educational Institutions require institutions who are recipients of federal funding to develop a system or program to effectively capture and certify university-compensated effort. Rowan University utilizes an after-the-fact Effort Reporting system based on compensated effort (payroll distributions). Effort Certification is also considered important and necessary for all sponsored projects, including state sponsored projects/grants.


Effort Reporting is the process by which the University determines and documents the university-compensated effort expended on federal and state sponsored projects and grants. Rowan University utilizes a web-based Banner Effort Reporting module to account for the effort for the following categories of university personnel:

  • Faculty in schools of Rowan University
  • Personnel, staff, and students salaries paid from a sponsored project
  • Non-exempt paid support staff
  • Part-time, hourly paid support staff

The Banner Effort Reporting system documents the proportion of time devoted to sponsored projects, teaching, clinical practice, and other activities, expressed as a percentage of total University compensated effort, which is based on salary distribution/payroll records.

The University provides effort certification by requiring periodic effort reports for each individual whose salary or pay is charged to one or more sponsored projects during the effort reporting period. Effort reports capture the percentages of the individual’s total effort that is dedicated to sponsored project(s) and other University activities. The effort reports requires certification and review.

Research administration staff are responsible for the creation and administration of the effort reporting system and associated forms created, issued, and used by Principal Investigators and other Rowan University personnel and staff required to certify and review effort reports.

Principal Investigators are responsible for ensuring that effort reports associated with their projects are completed in a timely manner, certifying their own effort report, and reviewing personnel's effort reports that are certified. Principal Investigators will have approximately four (4) weeks, or 20 business days, to review personnel effort reports that are certified. Principal Investigators are also alternate certifiers of effort reports and have the ability to certify any effort report associated with their sponsored project.


Time and Effort Reporting is broken out into two (2) approximate periods of reporting:

  • First Period – Pay ID #’s 15 to 26 (July 1 to December 31)
  • Second Period – Pay ID #’s 1 to 14 (January 1 to June 30)

Time and Effort Reports are collected two (2) times per year (Note: times may vary)

  • Spring (First Period) – First half of fiscal year (Approximate date of July 1 to December 31)
  • Fall (Second Period) – Second half of fiscal year (Approximate date of January 1 to June 30)

Due to the payroll period dates and payments, there may be times when the above periods and Pay ID's do not match the dates listed above. However, because our effort reporting system spans the entire fiscal year in relation to payroll ID #’s, the entire year of effort is certified.


Certifiers - Employee paid from the sponsored project in which an effort report was generated. Certifiers should certify their own effort reports.

Alternate Certifiers - Principal Investigators (PI) are assigned as alternate certifiers. PI's can certify any effort report associated with their sponsored projects. PI's must certify any effort report associated with their sponsored project if the certifier has not certified the report.

Post-Reviewers - Principal Investigators are assigned as Post-Reviewers. Post-Reviewers must review any effort report associated with their sponsored projects. If a Proxy has been identifed and approved, then the Proxy must complete the steps that a Post-Reviewer would complete.


Frequently Asked Questions - Click here to open the FAQ's webpage

Certifier and Principal Investigator Manual - Click here to open a PDF version of the manual

Abridged PI Certifier and Review Manual - Click here to open a PDF version of the manual