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Office of Sponsored Programs
 Research Policies & Procedures Effective January 20, 2009 the Office of Sponsored Programs (OSP) will be the single source for information and for administration of all research and/creative activity grants and contracts on campus. Any proposed project, whether it is for submission to a government, foundation, or corporate funding source, must be reviewed by OSP prior to submission. (This includes projects where Rowan will be a subaward to another lead institution.) Faculty are encouraged to start the submission process by thoroughly reviewing the sponsor’s guidelines and submitting the OSP Intent to Propose Form to Sponsoredprograms@rowan.edu as early as possible. The purpose of this form (which requires no signatures) is to give OSP staff a heads-up about a faculty member’s interest in submitting a proposal to an external funding agency so that OSP staff may effectively plan and prioritize their work. For projects requiring submission by a 501 (c ) agency, OSP will notify the Rowan Development Office and coordinate the transfer of the grant submission to them. If it is determined that the grant should be submitted by OSP, then the Principal Investigator (PI) will be notified and asked to submit the new streamlined two- page OSP Proposal Planning and Submission Form within five days of the sponsor’s deadline. This form should be completed by the PI, printed, and signed by the PI, the PI’s Chair, and the PI’s Dean (Co-PI’s no longer need to sign). This new form reduces the internal proposal paperwork by over 60%. Both new forms supersede all prior versions. **Coming this Fall- OSP is currently working with Enterprise Information Services to bring both the Intent to Propose and the Proposal Planning and Submission Form online into an electronic approval and routing system that may be accessed through Self Service Banner. Upon receipt of the Proposal Planning and Submission Form, OSP will review the paperwork to ensure the proper calculation of salary and fringe benefits, F & A (Facilities & Administration) costs where applicable, availability of funds for university cost-sharing, and general compliance with University policy and procedures. OSP will also obtain all administrative signatures when required. They are:
When the sponsor approves an award for support, both the PI and the Associate Provost for Research will be notified. For some NJ State sponsors, the award and /or contract are sent directly to the President’s office and then forwarded to OSP . Upon receiving notification of award, the OSP Post Award Contracting Officer, Mark Zorzi, will set up the budget for the PI. When the sponsor issues contracts, OSP will ensure they are fully reviewed by the Associate Provost for Research, signed and mailed back to the sponsor. When these procedures are not followed, i.e., contracts are taken directly to the President’s Office or the Associate Provost for Research’s office; OSP cannot establish an approved account because we have no direct knowledge that a proposal was funded. Thus, when OSP is bypassed notification of a proposal submitted and /or notification for processing post-award paperwork is delayed.
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Establishment of Office of Sponsored Programs | 