Office of Sponsored Programs

Research Forms

The Office of Sponsored Programs is pleased to provide the following internal and sponsor research forms and templates.

Pre-Award Forms
Institutional Fringe & F&A Rates
Post-Award Forms
Sponsor Templates and Forms

To access forms for the Institutional Review Board and Institutional Animal Care and Use Committee use the following link:

Board and Committee Forms

Pre Award Forms

Name Notes Link
Proposal Submission Flowchart   .pdf
Project Description Form For use with University Advancement when performing funder searchers .doc
CMSRU Proposal Planning Form For use by Cooper Medical School of Rowan University (CMSRU) faculty when submitting proposals .docx
Institutional Data Sheet Provides university information including fringe and F&A Rates .doc
Confidentiality Agreement   .doc
Intent to collaborate form .docx
Sample MOU Agreement .doc
Sample Fixed Fee Contract Use for government contracts, specifically when the primary sponsor is National Institutes of Health (NIH) and other PHS funded agencies .docx
Sample Fixed Price Research Agreement Use for industry and commercial sponsored research .docx
Sample Cost Reimbursable Research Agreement   .docx
Sample Fee-for-Service Agreement   .docx

Institutional Fringe and F&A Rates

FY14 Fringe Rate Agreement (current)
50.75% New full-time grant-funded employees
7.65% Current full-time employees, part-time staff, faculty summer/course buy-out
No fringe on student workers (undergraduate or graduate)

F&A Policy - starting July 1, 2013
Modified Total Direct Cost budget template: Budget Template

FY12-15 F&A Rate Agreement - Modified Total Direct Costs


Glassboro/SJTP/Camden Campuses
42% on-campus (prior to July 1, 2014)
45% (after July 1, 2014)
17% off-campus
21% industry-sponsored projects (prior to July 1, 2014)
22.5% industry-sponsored projects (after July 1, 2014)

Stratford Campus
59% on-campus (Research Projects)
26.10% on-campus (Other Sponsored Programs)
26% off-campus (Research Projects)
23% off-campus (Other Sponsored Programs)

Post Award Forms

Name Notes Link
Departmental Charge Authorizaton (DCA) .pdf
Miscellaneous Disbursement Voucher (MDV) .pdf
Budget Transfer Request .pdf
Cost Transfer Between Projects (SOM) .pdf
Change in Source of Funds (SOM) .pdf
Special Assignment Contract (Salary Voucher) .pdf
Personal Service Contract .pdf
Request for Travel Provided to Accounts Payable prior to travel .pdf
Travel Expense Voucher Provided to Accounts Payable for travel reimbursement .pdf
Entertainmanet/Official Reception Request .pdf
Grant Budget Detail Reform For Banner budget setup .xlsx
Summer Contract .pdf
Purchase of Used Equipment Certification Form Use when purchasing used equipment for research purposes. .pdf

Sponsor Templates and Forms

Name Notes Link
National Institutes of Health Applications submitted through  
NIH Budget .pdf
Biosketch Updated - Jan. 2015 .doc
Responsible Conduct of Research .docx
National Science Foundation Applications submitted through FastLane
Budget Template .doc
Current/Pending Support Can be uploaded into FastLane .doc
Facilities Equipment Can be uploaded into FastLane .doc
Biosketch   .doc
Responsible Conduct of Research   webpage
Data Management Plan Resources webpage
Sample Post-Doc Mentoring Plan .doc