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Office of the Registrar
Office Hours:  Rowan sets information session for Young Profs Exploration Camp | More Cancer survivor turns dream into reality | More Class of 2013 makes its mark! | More Route 322 closure and detour on May 17 for Rowan University commencement ceremonies | More Engineering grads heading halfway across country, around the world to make a difference | MorePursuant to government regulations and requirements, the University collects personally identifiable information of students who voluntarily provide needed data. Data, often collected online, include: name, address, phone number, email address, social security number, date of birth, gender, marital status, spouse's name, race/ethnicity, citizenship information, enrollment information, previous educational information, and emergency contact information.
Family Educational Rights & Privacy Act FERPA Waiver -The FERPA Act of 1974 protects the privacy of individual students by placing restrictions on the disclosure of information (see below for more information). The FERPA release form gives Rowan University written permission to release/share information with parents. Submission of the waiver authorizes release of university defined Directory Information. Please indicate any specific restrictions to be enforced regarding disclosure to those you have identified. NOTE: --FERPA waivers should be accepted only in the form of original, signed hard copies. Scanned versions may be submitted directly by attorneys but should not be accepted from other parties. --FERPA waivers provided to faculty, advisors, and other academic or professional staff may be forwarded to the Office of General Counsel. Family Educational Rights & Privacy Act Notice to Students Regarding Provisions of the Family Educational Rights and Privacy Act of 1974 The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: (1) The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. (2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Family Policy Compliance Office US Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5920 http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html Public Notice - Designating Directory Information Rowan University has designated the following categories of student information as Directory Information. Such information may be disclosed by the institution. Category I: Name, address, telephone number, electronic mail addresses, dates of attendance, class. Category II: Major field of study, awards, honors (includes Dean's List), degree(s) conferred (including dates). Category III: Past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes), date and place of birth. Students who desire to withhold the disclosure of information must provide written notification to the Office of the Dean of Students each year before the first week in October. Forms are available in the Dean's Office. Rowan University assumes the failure on the part of any student to specifically request the withholding of categories of Directory Information indicates individual approval for disclosure. FERPA Information for Faculty and Staff Who can release student information?
The restrictions of the release of educational records governed by FERPA expire with the death of the student. The University maintains full discretion with regard to the release of the information. Parties requesting educational records for a deceased person must notify the Dean of Students in writing of their request. The request must include documentation of the relationship of the requestor to the deceased and the reason for the request.
--FERPA waivers should be accepted only in the form of original, signed hard copies. Scanned versions may be submitted directly by attorneys but should not be accepted from other parties. --FERPA waivers provided to faculty, advisors, and other academic or professional staff should be forwarded to: Mr. Jeff Baron, Office of General Counsel, Bole Hall. Parents & FERPA The Family Educational Rights and Privacy Act transfers control of the student's educational record to the student at the college level as college students are considered responsible adults who determine what personal information will be released to whom. Under this law, parents who want to receive a copy of their student’s academic or financial records can do so if their student signs a release form. How can I get a copy of my student’s grades? The quickest, easiest way for parents to receive information about the student's grades, financial statement, or other student information is for the student to provide it. Students can look up information online, print it off, and give or e-mail a copy to their parents. If I’m paying for my child’s education, why can’t I get a copy of his records? FERPA requires that access to a college student’s records must be granted by approval of the student. Parents can, however, receive information about their student’s records if the student agrees to provide access. The University also reserves the discretion to release records to a parent, in certain circumstances, who submits a copy of the most recent year’s federal tax form showing that the parent claims the student as a dependent. This documentation should be submitted to the Office of Registrar for transcripts, and to the Office of the Dean of Students for any other education record. My student provided me with access to her records. Can you e-mail a copy of her transcript? As a matter of policy, the University does not release private information over the phone or by e-mail. Isn’t there a FERPA provision that colleges and universities can contact parents if a student violates alcohol or drug policies? FERPA regulations allow, but do not require, higher education institutions to provide notice to parents when a student violates federal, state or local laws related to alcohol or drugs. Where can I find out more about FERPA? The U.S. Department of Education is responsible for overseeing FERPA. See the Department’s Web site for additional information: www.ed.gov/policy/gen/guid/fpco/ferpa/. NOTE: --FERPA waivers should be accepted by the University only in the form of original, signed hard copies. Scanned versions may be submitted directly by attorneys but should not be accepted from other parties. --FERPA waivers provided to faculty, advisors, and other academic or professional staff should be forwarded to Mr. Jeff Baron, Office of General Counsel, Bole Hall. |
