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Time Management Techniques

  • List goals and set priorities.
    • What are my long term goals?
    • What are my goals for the next six months?
    • Make a list.
    • Write Goals - go for quantity not quality.
    • Determine priorities - assess quality by assigning goals, A, B, C.
      A= High Value
      B= Medium Value
      C= Low Value
    • Select the most important A goal - assign it A-1.
    • For each A goal - list the activities to help achieve the goal - set priorities again using A, B, C method.
  • Make a daily "To Do List".
    • Remake or update the list routinely - at the same time every day.
    • Set priorities for the list using the A, B, C method.
    • Complete this task quickly - do not over organize.
    • What tasks can I delegate to get someone else to do?
  • Start with A's, not with C's
    • If time doesn't allow for completion of an A, analyze the task.
    • Choose a sub task of A to work on - something that might require only 5 minutes.
    • Make progress toward completing A tasks whenever possible.
  • What is the best use of my time right now?
    • Ask this question often to:
      • Make minute to minute decisions.
      • Get back on track after interruptions.
      • Fill up small time slots.
    • Start a C drawer:
      • Sort mail and paperwork at the beginning of the day using A, B, C, method.
      • Resort B's - make them A's or C's.
      • Place C's in a drawer - retain for future call up.
  • After sorting, handle each piece of paper only once
    • Don't pick up a piece of paper unless you intend to do something with it.
    • Don't put it down until you've done something with it.
    • If you really can't do something with it immediately, at least do something to move it ahead.
    • Throw out junk mail; if you insist on reading it, accumulate a whole week's worth before reviewing it.
  • Do it now
    • Decide on anything you can right away.
    • Don't delay/procrastinate.
    • Be aware of time and how you use it.