Office of Multicultural Affairs

Program Support Procedures

Attention: All new vendors to the University must register or show proof of a New Jersey Business Registration Certificate.

Items needed to secure payment for persons performing services.

Financial Procedures

  1. Monetary funds will not be transferred to other departmental or student organization accounts.
  2. Proceeds from ticketed events or donations are not permitted unless those proceeds are channeled through the university foundation.
  3. Events that have ticket sales and advertised as “donations,” must clearly itemize the amount of “usual service” and the amount of the contribution that is then tax deductable.
    For example, the Annual Rowan Golf Outing: $150 dollar donation for participation
    1. Usual Golf Center Price-$80
    2. Deductible Amount-$70.00
    3. The patron then would obtain a letter of contribution from the Foundation acknowledging their $70.00 contribution.

Other conditions for Program Funding:

  1. Proposal Deadline May 7, (for Fall) and November 7 (for Spring)
  2. Maximum consideration for full funding
  3. Programs will be included in the initial campus wide calendar disbursed September 4, 2009.
  4. Programs will also be promoted on the OMA website.
  5. Abstract and promotional material should be submitted by August 1, 2009

The CPC decision will be forwarded to the requestors no later than May 15th (for Fall) and November 15th (for Spring)

Conditions Of Approval

The CPC may choose not to officially sponsor an event for any of the following reasons:

  1. Limited available funding
  2. Redundant Programming that seeks financial support of the CPC
  3. Excessive or conflicting programming on a particular date or location
  4. Does not meet fit within the mission of the university and/or the Office of Multicultural Affairs

Programming Options

  1. FULL FUNDING
    Programs and events that will be considered for Full Funding (FF) will be those approved by the Cultural Programming Committee to be fully supported monetarily and promoted to the Rowan community by the Office of Multicultural Affairs. Such events will be included in the university’s annual cultural programming calendar. There will be no other solicitation of institutional support for approved FF programs.

  2. PARTIAL FUNDING
    Programs and events that will be considered for PARTIAL FUNDING (PF) will be those approved by the Cultural Programming Committee to be partially supported monetarily and promoted to the Rowan community by the Office of Multicultural Affairs. PF programming will be those events and programs sponsored by an institutional department or recognized student organization.

  3. PROMOTIONAL
    Programs and events that will be considered for PROMOTIONAL-PRO will be those approved by the Cultural Programming Committee to be promoted to the Rowan community by the Office of Multicultural Affairs. Promotional programming will be those events and programs that do not require a monetary contribution of funds from the cultural programming budget.

  4. AFTER DEADLINE SUBMISSION
    Proposal submitted past the proposal deadline will be considered on a time and funds available basis.

Program Proposal

Program proposal can be submitted to the Office of Multicultural Affairs through the OMA website, www.rowan.edu/ studentaffairs/oma/index.html or via e-mail to millsj@rowan.edu.

Proposal Format And Information

Program Proposal or requests should include the following:

  • Title of event
  • Time of event
  • Location of event
  • Sponsors of the event
  • Projected cost of the event-(Line Item Budget)
  • Targeted Audience of event
  • Ticket Sales   Yes/No  (If yes please contact the OMA for additional information)
  • Reception   Yes/No   Time    Location
  • Contact Person
    • Phone
    • E-mail
    • Address
  • Abstract of event to be included in the cultural programming calendar if First Run submitted to the Rowan Announcer.

Program Proposal Form

Hardcopy Proposal Form