Residential Learning & University Housing
bullet In recognition of support to student veterans, Rowan named to Military Friendly Schools list | More

bullet Don’t let stress make a mess of your holidays | More

bullet University formally opens Camden Academic Building | More

bullet Olshefski’s Quest to premiere at Sundance | More

bullet Rowan hosts cybersecurity seminar | More

Fall Closing & Winter Break Information

 

**All residence halls and apartment complexes will officially close for winter break on: Wednesday, December 21, 2016 at 12:00 p.m.**


Overview

  • If you are not permitted to stay for winter break housing, you are required to leave your residence within 24 hours of your last final exam or no later than Wednesday, December 21, 2016 at 12:00 p.m., depending on whichever comes first.
  • If you have an extenuating circumstance and are not planning on staying for winter break, please complete a Checkout Extension Request. Your RLC will review your request and you will be informed of your approval/denial via Rowan email.
  • If you are an Apartment resident planning to stay the Winter Break - complete the "Winter Housing Form for Apartment Residents". See below for link to form.
  • If you are a Residence Hall resident and have a need to remain on campus for the Winter Break - place your request by completing the "Residence Hall Winter Housing Request Form". Your request will be reviewed and you will be informed of your approval/denial via Rowan email. See below for link to form.
  • Students who are leaving campus for the break and returning to the same room/apartment for the spring, will retain their room key at the end of the semester. KEYS WILL ONLY BE COLLECTED FOR STUDENTS WHO ARE NOT RETURNING TO THEIR FALL ASSIGNMENT IN THE SPRING SEMESTER (FOR ANY REASON).
  • If you are not returning to your same Fall Assignment for the Spring 2017 semester (for any reason), you MUST complete a "Full Check Out" appointment with your Resident Assistant (RA). See more instructions below.
  • If you have a current vacancy or a roommate, suitemate, and/or apartment mate who will not be returning for the Spring 2017 semester (for any reason), you MUST complete a "Vacancy Inspection" appointment with your RA. See more instructions below.
  • Students returning to their same assignment for spring will be expected to present their key upon spring semester check in. A lost key will result in a lock change at the student’s expense at that time. Locks for the front doors of the buildings will be changed during the Winter Break so room keys will not grant access to the buildings.

Checkout Extension Requests:

If you are not able to leave your residence due to extenuating circumstances by Wednesday December 21, 2016 at 12:00 p.m., and are not planning on staying for winter break, please complete a checkout extension request. You will receive an email from your RLC informing you if your request has been approved or denied.

How to Complete a Checkout Extension Request:

  1. Log on to Banner Self-Service: www.rowan.edu/selfservice
  2. Click on MyHousing under the student tab
  3. Click on “Go to MyHousing”
  4. Click on “Personal Preferences” under “Navigation”
  5. Select “fall 2016” as the term within the drop down box
  6. Answer the following questions:
    • The date I am requesting to checkout of my room for fall 2016 is:
    • The reason I am requesting a checkout extension is:
    • The rationale for my checkout extension request is:
  7. Click “Submit My Personal Preferences”
  8. System message will then state “your changes have been saved”

 

Who is permitted to stay for Winter Break?

Apartment Complexes:
Students residing in any of the apartment complexes (Edgewood Park, Triad, Townhouses, Rowan Boulevard, International House, and Whitney) are permitted to stay on campus during winter break and must complete the below form. All apartment residents must retain their apartment key over the break and present it to RLUH staff upon check in on Sunday, January 15, 2017 or Monday, January 16, 2017.

Please complete the brief Winter Housing form below to identify your name, campus housing assignment, and your intentions to remain in your apartment or leave campus for the break:

Winter Housing Form for Apartment Residents

 

Traditional Residence Halls:
All traditional campus residence halls (non-apartment style) are officially closed for winter break, beginning on Wednesday December 21 at 12pm. However, we understand that some students may need to remain on campus for a variety of reasons. By completing this form, you are requesting to remain in your housing assignment for the duration of the winter break. Requests will be reviewed by the Residential Learning and University Housing Office and students who are approved to remain on campus will receive an email from RLUH with more information regarding winter break housing. Please submit your request to this form for review by December 7, 2016.

If approved, you must retain your room key over the break and present it to RLUH staff upon check in on Sunday, January 15, 2017 or Monday, January 16, 2017. Electronic door access for card swipe doors will remain active on your Rowan ID.

Residence Hall Winter Housing Request Form


Pre-approved winter athletes and International students assigned to traditional residence halls will be permitted to remain in their buildings. All winter athletes will be sent an email confirmation that they are noted as a winter athlete, per the Athletic Office’s official roster, and therefore are permitted to remain in residence over winter break. International students, will be sent a similar email once the International Center sends us their roster. This notification to both groups will go out prior to Thanksgiving. If you return from Thanksgiving and have not received a confirmation email from us and believe you fall into one of these categories, please email housingquestions@rowan.edu.

For anyone who is permitted to stay on campus for winter break housing, there is no charge for winter break housing 2017.

Winter Break Housing Reminders & Notes:

  • No campus dining services are available during the break period. Certain building services, such as maintenance to common area restrooms and lounge spaces will be reduced. Also, building RA staffing for the duration of the winter break will be decreased. Students that remain on campus should be cognizant that various facilities and housekeeping focused projects may be taking place within their residence halls.
  • Please remember that your winter break housing is an extension of the Fall 2016 – Spring 2017 housing contract. All terms and conditions apply.
  • Official testing of the water in most residential buildings will take place over the winter break weeks. The only buildings this does not pertain to are Rowan Blvd. and the Whitney Center. To complete the water sampling process, the water will need to be shut off for each building for at least 8 hours. A schedule for the water sampling at each building has not been released at this time, but residents should anticipate the need to vacate for at least one full day/night during the break. This information will be sent out as soon as the schedule is finalized.
  • For the purpose of building safety and security, authorized staff from RLUH will complete walk-throughs of every room and apartment on campus as part of routine closing procedures. The intent of these walk-throughs is to verify things such as windows and doors being closed and locked, thermostats being set appropriately for the winter, and vacant spaces ready to receive a new resident. In addition, Facilities maintenance personnel may need to access rooms and apartments over the break to address maintenance or repair initiatives.

Full Check Outs & Vacancy Inspection Appointments

Not Returning for Spring 2017? Housing Contract Cancelled at end of Fall 2016?

Students not returning to the same assignments for spring for any reason, will need to complete a full check out and turn in their key. An appointment will need to be made to check out with an RA to conduct a full check out appointment. The purpose of the appointment is to ensure the space has been emptied of your belongings and the room is left in a reasonable condition.

If you have been approved to be released from your housing contract at of the end of the fall semester, or are not anticipating coming back to the university for spring 2017 term, you are required to complete a checkout appointment by Wednesday, December 21, 2016 at 12:00 P.M., and are not eligible to remain in housing for winter break.

Students should schedule their Full Check out Appointment with their RA on Sign Up Sheets that will be available on the RAs door after Thanksgiving. Appointments will take place between: Wednesday, December 14, 2016 through Wednesday, December 14, 2016 at 12 P.M.

 

Returning for Spring 2017 & Have a Vacancy in your Room/Apartment?

Do you have a current vacancy or will you have a Spring 2017 vacancy in your room or apartment? If so, you will need to schedule a "Vacancy Inspection" appointment. The purpose of this inspection is to verify that the returning residents of the space understand they have a vacancy, have not spread out all over the room, and are leaving the space in an acceptable condition to welcome a new resident in the spring. Students will be sent an email after Thanksgiving informing them that they fall into one or both of these this categories, so they can schedule their checkout appointment.

Students should schedule their Full Check out Appointment with their RA on Sign Up Sheets that will be available on the RAs door after Thanksgiving. Appointments will take place between: Wednesday, December 14, 2016 through Wednesday, December 14, 2016 at 12 P.M.

Note Regarding Current or new Spring 2017 Vacancies:

  • The Office of Residential Learning and University Housing may assign a resident to that vacancy at any time prior to the break period (current vacancies), over the Winter Break, prior to and/or during the Spring 2017 semester. All vacancies in housing will be assigned on a continual basis.
  • Resident students are expected to welcome new roommates; to treat them with respect and work reasonably to coexist peacefully with roommate(s). It is important that resident students and their new roommates make an effort to respect one another, communicate, and compromise to make their living situation as comfortable as possible.
  • Resident students may always review their MyHousing portal to view updates to roommate and suitemate/apartment-mate statuses over the winter break prior to the start of the spring 2017 semester.

If you have any further questions, please contact the Residential Learning & University Housing Office at 856-256-4266 ext. 1, or email us at housingquestions@rowan.edu.