Configure
an Exchange account in Entourage 2008
1.
Open Entourage.
2.
Go to Tools/Accounts.
3.
Click "New".
4.
Select "Exchange" from the Account type pop-up. Click OK.
5.
Enter the following information
- Account name: Rowan Exchange
- Your Rowan username and email
- Domain: rowanads
- Exchange Server: Exchange2003.rowan.edu
6.
Select the Advanced Tab and enter the
following information:
7.
Click "OK" and you're done.
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What
Is Entourage?
Entourage
is an e-mail and personal information manager that makes it
easy to communicate with others and organize your personal
information. Entourage offers many useful features:
E-mail
Send and receive e-mail messages with
ease. A Preview pane lets you view the contents of a message
without opening it in a separate window. When you create
a message, the Address AutoComplete feature lets you choose
from a list of contacts in your Address Book and people
you’ve recently exchanged messages with, so you can
quickly address the message to the right person. And you
can use message flags to mark your messages with due dates
for following up.
Address
Book
Store extensive information about
each of your personal and business contacts. The Summary
view displays the contact information you most frequently
use, and with the click of an action button, you can quickly
create a new message to a contact, visit a contact’s
Web page, locate an address on a map by using the Microsoft
Expedia Web site, and more.
Calendar
Manage your schedule and set reminders for important events.
The Calendar can display your schedule by month, week, or
day, while the Today pane lists events and tasks scheduled
for the current day — all without switching windows.
You can quickly create new events and even invite others
along. You can save your calendar as a Web page and then
publish it to your Web site or send it to a friend as an
attachment to a message.
Tasks
Create and keep track of an electronic to-do list —
just as you would in a paper planner. You can assign priorities
to tasks, set reminders, and mark them complete once you're
done with them. You can also create recurring tasks, or
tasks that repeat at a time interval you specify.
Notes
Use notes — the electronic equivalent of paper sticky
notes — to conveniently jot down ideas, directions,
recipes, and anything else you would write on note paper
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Opening
Entourage
DO
NOT remove the Entourage Application icon
from the Microsoft Office 2008 folder. Make an alias of the
icon to be placed on the Dock for each access. (To make an
alias, drag the icon to the Dock. You should still see the
icon in the Microsoft Office 2008 and see the alias icon on
the Dock.)
DO
NOT remove the Microsoft Users Data folder
from your documents folder. You will delete all of your local
Entourage files including the Address Book and Calendar.
1.
Double click on Entourage icon  on
the Dock
2.
The main Entourage window will open (see Main Window)
3.
Entourage will begin to update your account.
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Entourage
Main Window
The
Entourage Window is divided into the following parts:
Toolbar
- Provides buttons for frequently used functions of email,
newsgroups and personal information management. The buttons
change to reflect what is chosen in the Folder List.
Favorites
Bar - Provides shortcuts to other parts of Entourage.
Folder
List - Shows both local and server accounts,
email folders and Entourage components (Address book, Calendar,
Notes and Tasks).
Message
List - Displays basic information (called
a header) for each message, address, note or task.
Preview
Pane - Shows the content of the message
that is selected in the message list. This is view only.
Status
Bar - Displays messages concerning your
connection status and the current activity.
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Send
& Receive Email Messages
To
Read a newly received message
•
Double-click a message in the Message List and
the message opens in a new window. You can reply, forward
or print from this message.
•
Click once on a message in the Message List
and the message appears below in the Preview Pane.
This is view only. (The Preview Pane must be active to view
messages. To activate the Preview Pane, go to View, select
Preview Pane and choose On Right or Below List.)
To
Send a new message
In
the folder list, click your Rowan Inbox  (If the Folder List is hidden, go to View, Folder List.)
Click
the New button in the toolbar. 
Click
in the To: text box and type in the address,
press Return. (To find a name: Check
Names or Address
Book)
In
the Subject: text box type in a Subject.
Click Tab.
Type
the message. Click Send Now.
To Send a Reply From a Message
From
an opened message:
•
Click on Reply
to send a reply only to the person who sent you the message. 
•
Click on Reply All
to send a reply to the send and everyone who received the
message as well. 
Forwarding
Mail
From
an opened message, click on Forward .
You can now send the received message to someone else. 
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Attachments
To
attach a file to an email message
•
In an open message, click Attach
 .
Navigate to the file you want to attach, select it and then
click Choose.
•
To add more than one attachment, click on the Add
 .
Navigate to the file you want to attach, select it and then
click Choose.
NOTE:
Be sure to have the 3 letter extension on the attachment
file name. (Example: MyFile.doc)
| .docx
= MS Word 07 & 08 |
.pptx
= MS PowerPoint 07 & 08 |
.gif
= Graphic |
.html
= Webpage |
| .xlsx
= MS Excel 07 & 08 |
.jpg
= Graphic |
.pdf
= Acrobat Reader |
|
To
remove an attached file to an email message
•
In an open message, click to highlight the attachment, then
click on Remove 
To
open an Attachment
•
Open the message that contains the attachment you want to
view.
•
In the Attachments pane, click on the attachment you want
to open and then click Open 
•
If the Attachment pane is hidden, click the Attachments
triangle  to expand the Attachment window.
Note: Attachments can contain viruses, be sure your virus software is up-to-date.
To
save an Attachment
Open
the message that contains the attachment you want to view.
In
the Attachments pane, click the attachment
you want to open then click Save. 
To
save multiple attachments, go to Message
menu, Save All Attachments.
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Reply
& Forward Email Messages
Reply
to an email message
1.
In the Message list, click or open the message you want
to reply to.
2.
Do one of the following:
•
To reply only to the author of the message, click Reply.
•
To reply to the author and everyone who is listed in the
To and Cc lines of the message, click Reply All.
3.
Add any additional recipients to the To, Cc, and Bcc boxes.
4.
In the text box, type your message.
5.
Send the message.
Forward
to an email message
1.
In the Message list, click or open the message you want
to forward.
2.
Click Forward.
3.
Address the message.
4.
In the text box, type your message.
5.
Send the message.
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Resend
an Email Message
1.
In the Folder List under Rowan, click on Sent Items. 
2.
Double click on a sent message to open it.
3.
Go to Message and select Resend .
The message will open in a new window.
4.
Make the corrections which can include address and message.
5.
Click Send.
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Signatures
To
Create a Signature
1.
On the Tools menu, click Signatures,
then click New.
2.
In the Name box, type a name that describes
the Signature.
3.
In the space provided, type the text you want to include
in the Signature.
4.
Click the checkbox if you want to include this signature
in the Random List.
5.
Click the close window button, click Save.
To
Specify a Default Signature
1.
On the Tools menu, click Accounts.
2.
Click the Rowan Exchange account then click Edit.
3.
Click the Options tab.
4.
Under Message Options, on the Default
signature pop up menu, select the signature you
want to set as the default.
To
Use an Alternate Signature
1.
Open a New message.
2.
On the Toolbar, click on the pop up Signature
menu. 
3.
Choose the alternate Signature. NOTE: This
does not change the default signature.
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Delete
an Email Message
1.
Highlight the message
2.
Then do one of the following:
a.
Click the delete button on the keyboard
b.
Click on the Trash Can on the toolbar. 
c.
Drag the message to the Deleted Items folder.
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Address
Book
To
Open the Address Book
1.
Click on Address Book icon on the Toolbar. 
(This will open the Address Book in the Message window.)
Create
a Contact
1. Open the Address Book and click on Contacts under Rowan Exchange, click New.
2.
Enter the person's name and other contact information. To
enter more detailed information for the contact, click More.
3.
If you want to specify a Category, click the arrow next
to Categories  and choose a category.
4.
Click close window button to close the Create Contact window and Save.
Edit
a Contact
1.
Open the Address Book, double click on
the contact you want to edit.
2.
Click on a tab to edit the personal information of the contact.
3.
Close the window. Click Save.
Send
a Message by Using the Address Book
1.
In the Folder List, click Address Book.
2.
Click the contact you want to send a message to.
3.
Click on the Email icon  on the Toolbar a new email message window will appear.
View
a contact's address on a map
1.
Open the contact.
2.
Click the tab that contains the address you want to view
on a map: Home or Work.
3.
Click the Address Action 
next to the address, and then click Show On Map.
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Categories
What
is a Category?
You can organize your Entourage folders and items, such as
messages and contacts, by assigning them to categories. For
example, to distinguish between work and personal items, you
can assign an item to one of the default categories, Work
or Personal, or to a category you create, such as Department
or Student.
Using
categories in this way can help you:
•
Distinguish items in lists, because items in the same category
appear in the same color, you can tell at a glance which
category an item belongs to.
•
View items by category You can use categories to help you
sort and filter items in lists. For example, you can filter
a list so that only items in a certain category appear in
the list.
•
Display all items in a category You can view all of a category's
items in a single list, regardless of item type.
If
you assign an item to two or more categories, one is automatically
designated the primary category. In lists, the item appears
in the color of its primary category. And if you sort a list
by category, the item is grouped with other items assigned
to the same primary category. By default, messages you receive
are automatically categorized by sender. When you assign a
contact in the Address Book to a category, all messages you
receive from that contact are automatically assigned to the
same category as the contact.
Create
a Category
1.
On the Edit menu, point to Categories,
and then click Edit Categories.
2.
Click New, type a name for the category,
and then press RETURN.
Add
or Remove an Item or Contact to a Category
1.
Open the item.
2.
On the Edit menu, point to Categories,
and then click Assign Categories.
3.
Do one or both of the following:
•
To add the item to a category, select the check box next
to the category.
•
To remove the item from a category, clear the check box
next to the category.
Tip:
If you assign the item to two or more categories, you can
designate one the primary category for the item. To designate
a primary category, click the category and then click Set
Primary. The item will appear in the color of that primary
category.
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Groups
(Distribution List)
What
is a Group?
To
efficiently send messages to a set of people, such as business
associates, relatives, or club members, you can create groups
in your Address Book. This way you can address e-mail to the
group instead of entering each address individually.
You can include any members you want in a group, whether or
not they are in your Address Book. You can also include a
group as a member of another group.
How
to create a Group
In
the Folder List, click Address Book.
Click the
New icon and select Group.
1.
In the Group name box, type a name for the group.
2.
Use one of the following to add members to the Group
•
Click Add, and then add members to the
group by typing their address or choosing it from the popup
list.
•
Drag the Contact (member) from the Address Book.
•
Preselect the members of the group by selecting them in
the Address Book. Use the Command Key, Open Apple, while
selecting the a Contact. Repeat until all of the members
are chosen. Then click New Group.
3.
If you would prefer that message recipients not see the
addresses of the addressees of other group members, select
the Don't show addresses when sending to group
check box.
4.
Click Save Group.
How
to Edit a Group
1.
Double click on the group name in the Address Book. The
Group dialog box will open.
2.
To Add a member: click Add .Add
the new member by typing the email address in the text box.
3.
To Remove a member: highlight the member you want to remove,
click Remove.
4.
Click Save Group.
Delete
a Group
1.
In the Address Book, click the group you want to delete
and then click Delete.
2.
An alert dialog box will appear "Are you sure you want
to permanently delete the selected contact(s). Click Delete.
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Directory
Services (Search for an e-mail address)
1.
On the Address Book list, click Directory
Services.
2.
In the Folder list, click the directory service you want to
search. (The Rowan Address Book, for example)
3.
In the Search for name box, type the name of the person whose
e-mail address you want to find. The names will appear in a list
5.
In the list of search results, double-click an entry to view
more information.
Tip:
To send a message to a person you find in a directory service,
click the entry in the results list, and then click the Email icon.
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Folders
Folders
help you organize your messages.
The
Folder List is divided into two sections.
Folder
Management - It is also very important that you
know how to properly manage folders. In the Rowan Exchange
section, a folder has been created titled Cabinet. All folders
should be stored in the cabinet. Folders can nest inside of other folders.
To
Create a Folder
1.
Click on the Cabinet to highlight it.
2.
Go to File, New, Subfolder.
3.
Title the folder and click Create.
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Rules
A rule is a set of instructions that tell Entourage what actions to perform for specific types of email messages. For example, you create a rule so that all messages from the Rowan Announcer are automatically moved to a specific folder.
Rules can help you stay organized by automatically sorting messages into folders.
1.
Create a new folder in Folder List if needed
2.
On the Tools menu, click Rules
3.
Next to Rule name, type a name for the rule.
4. Under If, on the All messages pop-up menu, click the type of information that you want to identify. For most criteria, you move from left to right to use more pop-up menus or textboxes. For excample; to identify all messages sent from your coworkers, the criterion could be "From" "Contains" "@rowan.edu".
5. To add an additional criterion, click Add Criterion. If you have multiple criteria, on the Execute pop-up menu, click an option.
6. Under Then, on the Change status pop-up menu, click the action that you want. For most actions, you move from left to right to use more pop-up menus or text boxes.
7. To add another actions, click Add Action.
8. Make sure that the Enabled chck box is selected
9. Click OK.
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Sharing Calendars
1. Click Mail, in the Folder list, click the Calendar folder under Rowan Exchange.
2. On the Edit menu, click Folder Properties and then click the Permissions tab.
3. Click Add User, type the name of the user, and then click Find.
4. In the search results, click the user's name and then click OK.
5. In the Permissions list, click the user's name and then on the Permission Level pop-up menu, click the access level that you want.
6. Click the checkboxes to customize the user's permissions.
7. Click OK.
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