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Rowan University New Software Acquisition Policy Announcement
Software Acquisition Policy
As the University continues to spend a larger and larger percent of its information technology budget on the acquisition, support, and annual maintenance of software, it has been determined that a more centralized model for such acquisitions is necessary since it has become very apparent that involving Information Resources too late in the software acquisition project cycle results in excess expenditures and wasted support man hours.
Effective February 17,2012, all software acquisitions, by both academic and administrative units will require the approval of the Office of Information Resources if they involve software that will be, or will likely be, used by more than a single individual. This also applies if the software needs to interface with existing University software systems. Requests for acquisition of any academic or administrative software licenses will be submitted to the Office of Information Resources via the University’s On-line Software Acquisition Form which can be accessed through the Banner Self-Service system.
To make a software request, select the Finance option from the Banner Self Service Main Menu. Select Software Acquisition Requests from the Finance menu. After reading the Software Acquisition Policy, please select either ADMIN or ACADEMIC for your particular area and submit using the I Agree button.
You will be asked to log into the system with your Banner Self-Service User ID and PIN order to access the appropriate form. Complete the form as requested and submit for approval. Once the form is initiated and has been approved by both the department head and the division or college head, the Office of Information Resources will complete the approval process within 10 business days. Only when the proposed plans have been approved by the Office of Information Resources will approval be granted for the acquisition of the software.
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