Satisfactory Academic Progress


Satisfactory Academic Progress

Satisfactory Academic Progress

In order to receive financial aid, students must meet the minimum standards of Satisfactory Academic Progress (SAP). The standards for Satisfactory Academic Progress for financial aid purposes are different from the academic requirements of the University. In some instances, students experiencing academic difficulty may find that, while they are permitted to remain in school, they may not receive financial aid until they achieve the minimum standards of Satisfactory Academic Progress. SAP standards apply to all terms you have attended regardless of whether or not you received financial aid.

NOTE: Financial Aid Probation is not the same as Academic Probation. However, some students may attain both statuses simultaneously. Students in academic probation must follow the prescribed appeal process for academic probation from your department even if they have been granted financial aid probation.

Federal financial aid regulations require you to maintain at least a minimum cumulative GPA required for graduation, and to progress at a pace so that you will earn your degree within the maximum timeframe allowed, as measured in credit hours. Rowan University’s Financial Aid SAP standards will help you achieve this goal.

You must maintain SAP to remain eligible for financial aid

All semesters of attendance are reviewed, including periods in which the student did not receive financial aid. Each semester, your Rowan University academic record will be reviewed for the following three measures and you will be assigned a SAP Status.

1. GPA (Qualitative Progress): Undergraduate students must maintain a cumulative grade point average of at least 2.0 (a C average). Graduate students must maintain a GPA of at least 3.0.

Grades of A, B, C, D, and F affect your GPA (including +/- variations). Grades of W, WF, WP, I, U, P, NP, or NC and/or transfer credits do not affect your GPA. All grades are included in the calculation, including the original grade(s) from repeated coursework.

2. PACE (Completion Rate): Students must successfully complete a minimum of 67% of all course work (registered credit hours) attempted at Rowan University.

Any course with a grade of withdraw (W), Failure (F), incomplete (I), Not Reported (NR), audit (AU) or No Credit (NC) is not considered completed course work. A course is counted as completed only once, regardless of how many times attempted or the grade earned. Transfer credits are counted as both attempted and completed, thus increasing a student’s completion rate.

3. MAX (Maximum Time Frame):  Students must complete their program within 150% of the credit hours required to complete your degree program, including all transfer credits.

Students who have reached their maximum allowable credit hours will be suspended from receiving financial aid. Developmental or remedial hours are excluded from this calculation. The MTF calculation counts all attempted hours including repeated courses, ineligible courses and transfer hours accepted by Rowan University. This also includes hours taken under a previous major and hours for which a student did not receive financial aid.

Good Standing

To achieve Good Standing, you must successfully complete at least 67% of all of the classes for which you registered; meet or exceed the required GPA, and have not exceeded the maximum number of credits allowed for your degree program.

Financial Aid Warning

Continuing students are placed on financial aid warning when they fail to meet the cumulative qualitative (GPA) or completion rate (PACE) components. Students are eligible to receive financial aid during the warning term. Students must meet ALL cumulative standards by the end of the warning term to be eligible for financial aid the next term they attend or they will be suspended from financial aid.

Financial Aid Suspension

Continuing students are suspended from receiving financial aid if they do not meet all of the SAP components by the end of their warning term, or if their enrollment exceeds the Maximum Timeframe. Students on financial aid suspension will not receive any form of federal, state, or University financial aid (grants, scholarships, student loans, student employment). Financial aid eligibility may be reinstated when all requirements of SAP are met or the student successfully appeals the suspension. Students suspended from receiving financial aid are not eligible for a financial aid deferment of tuition billing. This suspension pertains only to financial aid eligibility and does not prevent you from enrolling and paying for classes on your own.

Resolving your Financial Aid Suspension

If you are submitting an appeal for Summer 2018 financial aid, the deadline is Wednesday, August 1, 2018.  If you are submitting an appeal for Fall 2018 financial aid, the deadline to submit your appeal is Friday, August 31, 2018.

Nothing in these rules prevents you from enrolling and paying for classes on your own. In fact, one way to resolve your financial aid suspension is to continue your enrollment and improve your academic standing until the SAP standards are met. Otherwise, to immediately resolve your financial aid suspension, and regain financial aid eligibility, you may submit an appeal to our office.

SAP Appeal for Maximum Timeframe

The appeal process has been moved online starting with the summer 2018 enrollment term. The appeal process requires a personal statement explaining why you have not yet completed your degree program. You must also describe in detail your plan to complete the degree program.  You must include a degree audit or the outstanding required coursework with your appeal. In addition, you will need to complete this worksheet. These documents will serve as your third-party documentation required in the online appeal process.

Ready to submit your appeal? Click here. You will be prompted to login with your Rowan network credentials. If you are a first-time user, you must create an account.

SAP Appeal for GPA and/or PACE:

The appeal process has been moved online starting with the summer 2018 enrollment term. The appeal process requires the student to explain the circumstances that prevented you from meeting SAP requirements. It is your responsibility to explain how your circumstances were of sufficient duration and intensity to affect the entire term(s). You must also describe in detail the changes that you have made to be successful in your academic career going forward. In addition, you must provide third-party documentation supporting your personal statements. Each appeal will be thoroughly reviewed and reinstatement of financial aid eligibility will depend on the extenuating circumstances that directly contributed to deficient academic performance, as well as other factors.

If your appeal is approved, you will be placed in financial aid probation status. Your eligibility to receive financial aid will be reinstated for a single semester. Our office will review the academic performance for the probationary semester. You must meet the SAP Standards by the end of this probationary term.

Ready to submit your appeal?  Click here. You will be prompted to login with your Rowan network credentials. If you are a first-time user, you must create an account.

Academic Plan

The financial aid office recognizes that in some cases, students will need more than a single semester in order to fully meet the SAP standards.  If we determine that you will need additional semesters to fully remediate your GPA or completion rate, we will notify you and provide you with the SAP Academic Plan. The Academic Plan must be completed with your academic advisor and returned to our office before aid can be reinstated. You and your advisor will review your academic records and create a plan for improving your academic progress. The academic plan will require you to achieve a minimum GPA and to limit withdrawals so that your completion rate for each term is at least 80% of all courses attempted.

At the end of each semester, the financial aid office will confirm your fulfillment of these conditions. If you fail to meet the outlined requirements you will not qualify for future assistance until you meet SAP standards on your own. If, however, students encounter new extenuating circumstance(s), not reported in prior appeals, an additional appeal would be appropriate and could receive consideration. Approval of a subsequent appeal would require a new academic plan. Remember that the financial aid office cannot guarantee favorable appeal decisions.  

Facts to Know About Appealing Your SAP

The following reasons may not qualify as extenuating circumstances:

  • The level of difficulty in a course.
  • The teaching method or dislike of an instructor.
  • The length of time that has passed since you last attended Rowan.

Students awaiting an appeal decision will need to arrange payment for any classes in which they are enrolled. Anticipated financial aid credits will be removed from your account pending the outcome of the appeal.

Students on suspension for a reason other than Maximum Time Frame (MTF): In certain instances, if you will not complete your degree or meet GPA and/or minimum completion standards before reaching your program’s MTF, your appeal cannot be approved according to federal regulations.

If your appeal is denied: Your eligibility to receive financial aid at Rowan University will remain suspended until you complete enough classes to cumulatively meet SAP standards. Some students may need to register and pay for multiple credit hours over several terms on their own before they meet these standards.

All students will have to make payment arrangements to save their classes because appeals are not reviewed before the end of the term. This may also require students purchasing or renting books prior to any appeal decisions.

It is your responsibility to make payment arrangements and/or drop your classes if necessary. The financial aid office does not manage your class registration or billing concerns.

Attempted vs. Earned Credits: For financial aid SAP standards, grades of A, B, C, D (including all +/- variations) and P are counted as both attempted and earned hours. Grades of W, WF, WP, I, F, NP, U and NC are counted as attempted hours, but not earned. Transfer credit hours count as both attempted and earned credits, this helps to increase your completion rate.

Cumulative GPA: Grades of A, B, C, D, and F affect your GPA (includes +/- variations). Grades of W, WF, WP, I, U, P, NP, or NC and/or transfer and dual enrollment credits do not affect your GPA. All grades are included in the calculation, including the original grades from repeated coursework. For example, you took a class and received an F, then repeated the class and earned a C+; both the F and the C+ are included in the calculation used for SAP, even if the academic GPA replaced the F with the higher grade.

Maximum Attempted Credits Allowed (150% Requirement): Federal regulations require the Office of Financial Aid to define a maximum timeframe in which a student must be able to complete his or her program. This time-frame cannot exceed 150% of the published program length and does not include developmental or remedial credits. All attempted credits count toward this limit, even if you did not receive financial aid or have extenuating reasons for not completing your credits. Additionally, credits earned at other colleges may help complete your degree or certificate; therefore, all credits accepted by Rowan are included in the maximum credits allowed.

Repeated Coursework: All grades from every attempt are included in the GPA calculation, even if that grade was replaced in your academic GPA.  Repeated coursework counts once as earned, and all attempts are counted in the calculation of PACE or completion rate. Every attempted credit counts towards the maximum timeframe, regardless of the grade earned.

Remedial Coursework: Basic skills, pass/fail courses (IN, NC, S and U, or no credit) courses will be counted when determining the number of credits attempted. When a passing grade is received, the grade will be added to the number of credits earned. These grades are not used in the calculation of the financial aid GPA.

Transfer Credits: Credits accepted by Rowan count toward your cumulative completion rate and the Maximum Attempted Credits Allowed. GPA is not affected.

This SAP policy applies to the academic programs administered by the Glassboro campus.  The professional degree programs administered by the Camden or Stratford campuses have separate policies. Please visit the financial aid office at the appropriate campus for guidance.