International Travel Guidelines for Rowan Employees and Students


International Travel Guidelines for Rowan Employees and Students

International Travel Safety Guidelines

Global engagement is an integral part of life in the 21st century and Rowan encourages its students, faculty and staff to engage in international learning, research and cross-cultural collaborations.   It is critical that anyone traveling is aware of the responsibilities and risks of travel.  The following guidelines are designed to promote safe travel practices; and, where risks arise, a plan for communicating those risks to all necessary parties and/or a plan for safe departure from the country.

These guidelines are for Rowan faculty, staff and students engaging in Rowan affiliated international travel **:                

  1. Carefully read and follow the steps outlined in the International Travel Policy.  You cannot proceed with your travel plans until you read and complete the steps outlined in this policy.
  2. After completing the steps outlined in the International Travel Policy, we recommend that you enroll your trip in the Department of State’s STEP Program.  To enroll and learn about the benefits of the STEP Program, visit:
  3. Most U.S. health insurance plans do not cover medical expenses abroad.  Check with your health insurance company, and if needed, purchase travel health insurance.  An example of international travel health insurance can be found at:  For more information, go to travel insurance
  4. Increase your awareness of the U.S. requirements for international travel, including required Visas, immunizations and travel alerts and warnings that may impact your trip.  Use the U.S. Department of State travel site as a resource:
  5. Provide your family and/or friends with your full travel itinerary, including addresses, contact person & phone number at each location, and all flight information. 
  6. Have all travel documents with you while traveling by plane, train, or other mode of transportation (do not check-in with luggage).
  7. Keep all original travel documents in a safe location at your hotel, dormitory or other safe location where you are residing.
  8. Practice safety and awareness at all times (i.e. do not go out alone at night; avoid areas known to be dangerous; if traveling in-country, provide all emergency contacts with travel information;  follow the local rules and customs; be aware of any travel alerts and warnings).
  9. If there is a change in your travel plans, notify your emergency contacts of this change, as well as Rowan’s International Center (

** Rowan affiliated international travel includes:

  • Use of Rowan funds for all or part of trip
  • Any trip specifically related to your Rowan responsibilities
  • Any trip in which students will be traveling with you
  • Conference participation in which you are representing Rowan University