International Travel Policy and Guidelines for Rowan Employees and Students


International Travel Policy and Guidelines for Rowan Employees and Students

At Rowan University there are many opportunities for international education and research through organized study-abroad programs, faculty-led educational trips and independent study and research. As our global engagement increases, additional risk is inevitable as activities are affected by war, terrorism, political unrest, natural catastrophes and epidemics worldwide.

The following policy and guidelines aim to ensure the safety and security of Rowan employees and students who engage in Rowan affiliated international travel.

International Travel Policy

Rowan endeavors to balance the value of participation in international educational activities against the potential risk to its students and employees of such participation. In balancing these factors, Rowan relies on information from the U.S. Department of State’s Travel Warnings, the U.S. Centers for Disease Control’s Travel Notices, and other publications. Consequently, Rowan has developed this policy governing educational and other activities, with specific attention given to countries for which the Department of State has issued a Travel Warning and countries for which the Centers for Disease Control has issued a Travel Notice.

Step 1: Is it a Rowan-affiliated International Travel?

Rowan's International Travel Policy for employees and students pertains to Rowan-affiliated travel only. Please see below for the criteria to determine if your trip is a Rowan-affiliated travel. If you are traveling for personal purposes only, this policy does not apply.

Any international travel that meets at least one of the following criteria is a Rowan-affiliated travel:

  • Use of Rowan funds for all or part of trip
  • Any trip specifically related to your Rowan responsibilities
  • Any trip in which students will be traveling with you
  • Any conference/workshop or business meeting in which you are representing Rowan University

Step 2: View the Current Travel Advisories and Notices

View the current Travel Advisories and Notices before making Rowan-affiliated travel arrangements to determine the risk level of your country of destination. Please follow the instructions listed for the risk level of your country of destination.

If you need to contact the Education Abroad Advisor for travel advisement (see instructions in Travel Advisories and Notices), please state your destination cities/regions in the country you intend to travel to, purpose of the trip, proposed travel dates, and who else will travel with you.

Step 3: Submit Travel Waiver and Itinerary Form

All Rowan students, faculty, and staff must review, complete, and sign the General Travel Waiver and Itinerary and submit to the Education Abroad Advisor at 


All faculty and staff traveling with students are considered Campus Safety Authorities (CSA), and MUST follow the Clery Act guidelines. This includes:

  • Completion of the on-line CSA training found on your banner employee account                                      
  • Completion & submission of the CSA Travel Form

*Faculty/staff-led trips must be pre-approved by the Education Abroad Office. Faculty can run credit-bearing or non-credit bearing programs through our partner organizations or faculty can choose to run trips on their own. Any faculty interested in going abroad with students will need to reach out to the Education Abroad Office for approval and next steps. Any faculty/staff-led travel abroad trips that do not complete the above two requirements and other requirements provided by the Education Abroad Office will be considered non-sanctioned Rowan trips and will require an additional Non-approved Travel Waiver signed by students and their parents.

*For more information regarding the Clery Act, and the responsibilities of the CSA, please visit

International Travel Safety Guidelines

Global engagement is an integral part of life in the 21st century and Rowan encourages its students, faculty and staff to engage in international learning, research and cross-cultural collaborations. It is critical that anyone traveling is aware of the responsibilities and risks of travel. The following guidelines are designed to ensure safe travel practices; and, where risks arise, a plan for communicating those risks to all necessary parties and/or a plan for safe departure from the country. All faculty and staff traveling with students MUST follow the Study Abroad guidelines for faculty/staff-led travel abroad.

  1. Carefully read and follow the steps outlined in the International Travel Policy. You cannot proceed with your travel plans until you read and complete the steps outlined in the policy.
  2. After completing the steps outlined in the International Travel Policy, we recommend that you enroll your trip in the Department of State’s STEP Program. To enroll and learn about the benefits of the STEP Program, visit:
  3. Most U.S. health insurance plans do not cover medical expenses abroad. Check with your health insurance company, and if needed, purchase travel health insurance.  An example of international travel health insurance can be found at: For more information, go to travel insurance
  4. Increase your awareness of the U.S. requirements for international travel, including required Visas, immunizations and travel alerts and warnings that may impact your trip.  Use the U.S. Department of State travel site as a resource:
  5. Provide your family and/or friends with your full travel itinerary, including addresses, contact person & phone number at each location, and all flight information. 
  6. Have all travel documents with you while traveling by plane, train, or other mode of transportation (do not check-in with luggage).
  7. Keep all original travel documents in a safe location at your hotel, dormitory or other safe location where you are residing.
  8. Practice safety and awareness at all times (i.e. do not go out alone at night; avoid areas known to be dangerous; if traveling in-country, provide all emergency contacts with travel information; follow the local rules and customs; be aware of any travel alerts and warnings).
  9. If there is a change in your travel plans, notify your emergency contacts of this change, as well as Rowan’s International Center (