Enhanced Cleaning Protocols

  • Hands cleaning a table and computer keyboard

Enhanced Cleaning Protocols

Enhanced Cleaning Protocols

In an effort to provide a clean and disinfected learning environment, Rowan’s custodial team has implemented additional cleaning processes to assist in minimizing exposure to viruses and bacteria. Along with the new procedures, several suggestions have been included for occupants of Rowan University to complete to assist in maintaining cleanliness.

Enhanced Cleaning of Residence Halls 

Cleaning, Sanitizing and Disinfecting

  • Rowan’s Department of Environmental Health and Safety provided guidance and training to custodial staff on recommended disinfection practices, proper use of PPE, and evaluating social distancing guidelines.

  • Residential Learning and University Housing (RLUH) housekeeping staff members are working diligently to enhance the cleanliness of all common areas and restrooms in residential facilities.

  • The housekeeping staff members use Spartan Chemicals, TB-Cide Quat, Halt and Bul-IT multipurpose restroom cleaners, and Lysol disinfectant spray (or alternate products certified by the EPA) to ensure a sanitary living environment.

  • Common areas and shared restrooms serviced by the housekeeping staff are cleaned and disinfected daily.

Shared Bathrooms
Shared bathrooms are a feature of all student housing facilities at the University. In several traditional residence halls, these bathrooms are cleaned and serviced twice daily by housekeeping personnel. In suite-style residence halls as well as all apartments, cleaning restrooms is a responsibility shared by student occupants.

  • Restrooms serviced by University housekeeping personnel will be fully serviced twice daily. This includes emptying trash, cleaning toilets and showers, and wiping down mirrors and all high-touch surfaces, such as door handles, stall locking mechanisms, counter tops, and sink faucets. Appropriate EPA-rated disinfection products are used on all high-touch surfaces.
  • Educational information and instruction will be provided to students responsible for self-cleaning their bathrooms to enhance their understanding of appropriate procedures and disinfection supplies to use.

Lounges, Study Rooms and Kitchens
The use of common spaces, including study rooms, lounges, and, in some buildings, kitchens, adds significant value to students’ enjoyment of the residential buildings and affords options for collaborative academic work and community building. Based on current CDC guidelines, we will:

  • Post notices not to share utensils and dishes and to frequently wash hands with soap and water in all common area kitchens. Common food storage by resident students will be prohibited in these locations.

  • Implement enhanced daily cleaning and disinfection of surfaces in these spaces using EPA-rated products approved for disinfection purposes.

Laundry Rooms
Current CDC guidelines indicate that laundry rooms should be kept accessible for resident use, and the following practices will be implemented:

  • Notices will be posted indicated the number of users allowed in these rooms to assure that physical distancing of 6 feet can be maintained.

  • Providing soap and paper towels for hand washing in locations where there are sinks present. For resupply if empty, students should report the need for restocking to their RA, or in Holly Pointe Commons, to the front desk.

  • Provide daily cleaning and enhanced disinfection of high-touch surfaces, including buttons, knobs, and handles using EPA rated products approved for disinfection purposes.

  • Posting guidelines for washing laundry.

Enhanced Cleaning of Academic and Administrative Locations

Cleaning, Sanitizing and Disinfecting Across the University

  • Rowan’s Department of Environmental Health and Safety provided guidance and training to custodial staff on recommended disinfection practices, proper use of PPE, and evaluating social distancing guidelines.

  • The department is working diligently with custodial staff to ensure cleanliness of all instructional areas, offices, common areas, and restrooms.

  • The custodial staff uses Spartan Chemicals – BNC-15 and Halt, as well as Renown – Reno 7135-SB disinfectant, Purell surface disinfectant, Lysol disinfectant spray and foaming cleaner, and Sani-professional sani-cloth wipes on a regular basis to ensure a sanitary learning environment.

  • Instructional areas, common areas, and restrooms are disinfected daily.

  • Fogging and spraying cleaning techniques will also be incorporated.

General Classrooms
Classrooms will be cleaned once per day during the overnight hours during non-occupied times. Trash cans will be emptied, all table top and horizontal surfaces will be disinfected and wiped down. White boards will be erased and cleaned. Door handles and other high-touch items will be disinfected. Soap bottles and paper towels will be replenished. All classrooms will have cleaning supplies available for use by occupants. For immediate refill of any supplies, call 856-256-4650 from 8 a.m. – 4 p.m. After hours and weekends, call 856-256-4922 or email housekeeping@rowan.edu.

Lab Spaces
Lab spaces will be cleaned once per day during the overnight hours during non-occupied times. Trash cans will be emptied, all lab table top and horizontal surfaces will be disinfected and wiped down. White boards will be erased and cleaned unless information is to remain. Door handles and other high-touch items will be disinfected. No scientific equipment will be touched to maintain operations of the equipment and experiments in progress. Soap bottles and paper towels will be replenished. All labs will have cleaning supplies available for use by occupants. For immediate refill of any supplies, call 856-256-4650 from 8 a.m. – 4 p.m. After hours and weekends, call 856-256-4922 or email housekeeping@rowan.edu.

Computer Labs
When computer labs are permitted to be opened, in an effort to enforce social distancing recommendations, IRT will remove keyboards and power cords from every other computer station to maintain six feet of separation for users. The desktops and monitors will remain in place, unusable.

Custodial crews will wipe down horizontal surfaces, including keyboards, door handles, computer mice, and other high-touch areas once per day. Occupants shall utilize soap bottles and towels to disinfect before each use. No assumption should be made that any area was disinfected by the previous occupant. Care should be given not to spray the solution directly onto the electronic equipment. For immediate refill of any supplies, call 856-256-4650 from 8 a.m. – 4 p.m. After hours and weekends, call 856-256-4922 or email housekeeping@rowan.edu.

Offices
Offices will be entered daily to empty trash cans and wipe down desks and door handles. Occupants must ensure confidential information is secured within offices. The custodial crew will not remove stacks of papers or items on desks or shelves to clean. All surfaces will be cleaned with a disinfecting wipe. If personal items are in spaces, the custodial crew has been advised to avoid disturbing those areas. Vacuuming will occur on a weekly basis or more frequently as needed or requested.

Restrooms
Restrooms are maintained approximately twice per day, with additional cleaning in high-traffic bathrooms and for any incident requiring attention. All sinks and toilets are thoroughly cleaned and disinfected per cleaning. All paper products are replenished and waste is removed from receptacles. All surfaces are wiped with a disinfectant solution. Door handles, stall locking mechanisms, and mirrors are wiped down and disinfected. Additional refreshing of restrooms occurs throughout the day. This includes wiping down sinks, refilling soap dispensers and paper towels, and emptying the trash. For immediate refill of any supplies, call 856-256-4650 from 8 a.m. – 4 p.m. After hours and weekends, call 856-256-4922 or email housekeeping@rowan.edu.

General Guidance for the University Community to Assist in Maintaining a Clean Environment

Soap bottles are being provided in classrooms and lab spaces for occupants to use for disinfection needs in between classes. Anyone entering the room can use the solution to disinfect the area prior to occupying a seat. No assumption should be made that the previous occupant cleaned the space prior to leaving. Paper towels and waste receptacles are being provided inside each instruction space. Please place all used towels in the proper receptacle. The receptacle will be emptied once per night or as needed upon request. A soapy solution has been scientifically proven to eradicate COVID-19 virus. For immediate refill of any supplies, call 856-256-4650 from 8 a.m. – 4 p.m. After hours and weekends, call 856-256-4922 or email housekeeping@rowan.edu.

Lounges, Study Rooms and Kitchens
The use of common spaces, including study rooms, lounges, and, in some buildings, kitchens, adds significant value to students’ enjoyment of the residential buildings and affords options for collaborative academic work and community building. Based on current CDC guidelines, we have:

  • Posted notices indicating the revised/restricted occupancy limit of common spaces to numbers that assure students can utilize the space in a manner that maintains the recommended physical distancing.

  • Posted notices not to share utensils and dishes and to frequently wash hands with soap and water in all common area kitchens. Common food storage by resident students will be prohibited in these locations.

  • Implemented enhanced daily cleaning and disinfection of surfaces in these spaces using EPA-rated products approved for disinfection purposes.

Beginning in Stage 2, common/shared kitchens in residence halls may open for the use of cooking, however, with limited occupancy and without any furniture for the purpose of congregation.

Enhanced Cleaning Protocols in Student Life

Departments within Student Life will implement enhanced cleaning protocols in an effort to assist in minimizing exposure to viruses and bacteria. The University will maintain regular communications to ensure the implementation of updated guidelines and protocols.

Cleaning, Sanitizing and Disinfecting Areas in High-Traffic Areas for Students

  • Rowan’s Department of Environmental Health and Safety provided guidance and training to custodial staff on recommended disinfection practices, proper use of PPE, and evaluating social distancing guidelines.
  • The department is working diligently with custodial staff to ensure cleanliness of all instructional areas, offices, common areas, and restrooms.
  • The custodial staff uses Spartan Chemicals – BNC-15 and Halt, as well as Renown – Reno 7135-SB disinfectant, Purell surface disinfectant, Lysol disinfectant spray and foaming cleaner, and Sani-professional sani-cloth wipes on a regular basis to ensure a sanitary learning environment.
  • Instructional areas, common areas, and restrooms are disinfected daily.
  • Fogging and spraying cleaning techniques are being incorporated.
  • All staff members in Residential Learning and University Housing, Campus Recreation, Chamberlain Student Center & Campus Activities, and other appropriate staff in Student Life have received basic training information related to how to report, handle, and assist others with cleaning-related concerns.
  • Staff members will participate in additional trainings to refresh and/or enhance their knowledge and practices. Designated staff members also will regularly review daily task sheets to ensure priority is given to identified areas.

Common Areas
Common areas (i.e.: The Pit, residence hall lobbies, elevators, etc.) will be cleaned and disinfected every evening by custodial staff. Staff will monitor these areas throughout the day and refresh as needed. A staff member will be assigned each area to refresh and clean as much as possible. Trash cans will be emptied and all tabletop and horizontal surfaces will be disinfected and wiped down. Major touch points it he building, including handrails and door handles, will be wiped down as often as three times a day by staff in the building. Additionally, the areas will be furnished with “self-use” soap bottles and paper towels. Those materials will be checked on a regular basis and replenished as needed.

Meeting Spaces
Meeting rooms will be cleaned once per day and after each scheduled use. Trash cans will be emptied and all tabletop and horizontal surfaces will be disinfected and wiped down. White boards will be erased and cleaned unless information is to remain. Door handles and other high-touch items will be disinfected. The areas will be furnished with “self-use” soap bottles and paper towels. Those materials will be checked on a regular basis and replenished as needed.

Offices
Staff members will be asked to take a certain level of responsibility for maintaining personal office spaces to allow custodial staff additional time to focus on high-traffic areas. Offices will be entered daily to empty trashcans and wipe down desks and door handles. Individuals must ensure confidential information is secured within offices. The custodial crew will not remove stacks of papers or items on desks or shelves to clean. A disinfecting wipe will occur on all surfaces. If personal items are in spaces, the Custodial crew has been advised to avoid disturbing those areas. Vacuuming will occur on a weekly basis or more frequently as needed or requested.

Enhanced Cleaning at Campus Recreation Facilities

Campus Recreation is committed to providing facilities and programs to allow students, faculty, staff and community members with a safe and clean environment. Campus Recreation is enhancing cleaning protocols with several measures and will collaborate with—and request guidance from—various campus partners.

Campus Rec plans to maintain a high level of communication both on-site and on social media platforms about what steps administration is taking to ensure staff and member safety. Hand sanitizer, Flex Wipes, or soapy water with paper towels will be available in all general spaces to provide the ability of users and staff to disinfect regularly.

Cleaning, Sanitizing and Disinfecting at Campus Recreation Facilities

In addition to the protocols for custodial staff outlined in the Cleaning, sanitizing, and disinfecting section above, the Campus Rec custodial staff will work diligently with maintenance staff and Golden Eagle Cleaning Service to ensure cleanliness of all offices, common areas, fitness spaces, locker rooms and restrooms.

The maintenance staff uses Spartan Chemicals, plus Halt, Lysol disinfectant spray, Clorox disinfectant wipes, Oxivir disinfectant wipes, Flex Wipes (for fitness equipment available to members) and Lysol toilet bowl cleaner. Campus Rec is looking to incorporate Benefact Botanical Decon for carpets and Betco Pine Quat to supplement Spartan Chemicals - Xcellente for disinfection of floors.

All Campus Rec staff members are receiving enhanced education on dwell times and proper use of PPE.

Additionally:

  • Hand sanitizer, Flex Wipes, or soapy water with paper towels will be available in all general spaces to provide the ability of users and staff to disinfect regularly.
  • 16 additional hand sanitizer stands are being installed in common areas in both the Recreation Center and Fitness Center.
  • Antibacterial wipes or soapy water spray bottles and paper towels will be placed into locker rooms and restrooms for patrons/members to have the ability to clean as needed.
  • When the Rec Center pool and Esby pool are scheduled to open, there will be a slight increase in chlorine PPM (parts per million) from 1.5 to 2.0 or 2.5. The state requirement is 1.0. The pools also are equipped with a supplemental ultraviolet light system that eliminates micro-organisms and toxic byproducts.
  • Disinfection of the Intramural Field will be twice per year, in March and September.

General Areas
Enhanced cleaning is planned for all general areas, including lockers and cubbies. Enhanced disinfection of all door handles and high-touch points will occur and as many doors as possible will be propped open to reduce transmission. All trash cans will be emptied daily. Lobby floors will be swept and the use of an auto scrubber with disinfection material will be applied daily. All table tops and seat backs in the lobby and conference rooms will be disinfected daily. Hand soap, hand sanitizer and soapy water with paper towels will be replenished as needed. Vacuuming of area rugs will be completed at least once per day. For restocking of supplies, contact Brian Calio at Calio@rowan.edu or call 856-256-4982. 

Fitness Equipment
All available fitness equipment will be cleaned once per day by Campus Rec staff and all users are required to clean their equipment pre- and post-workout. Trash cans will be emptied daily. Door handles and other high-touch items will be disinfected. Hand sanitizer dispensers will be replenished as needed. Disinfectant wipes or spray bottles with soapy water and paper towels will be readily available and restocked as needed. For restocking of supplies, contact Brian Calio at Calio@rowan.edu or call 856-256-4982.

Outdoor Facilities
Campus Recreation will follow University guidance and CDC restrictions for facility usage and social distancing requirements. Facilities include: tennis courts, Mimosa basketball courts, sand volleyball court and the Intramural turf field.

Offices
Office trashcans will be emptied daily. Occupants of each office will be given disinfection spray or wipes and doors will be propped open if requested. Vacuuming will occur on a weekly basis or more frequently as needed or requested.

Restrooms
Restrooms are fully cleaned twice per day and are checked regularly throughout the day. All sinks, floors, and toilets are thoroughly cleaned and disinfected. All paper products and soap dispensers are replenished and waste is removed from receptacles. All surfaces are wiped with a disinfectant solution. Door handles, stall locking mechanisms, and mirrors are wiped down and disinfected.

Enhanced Cleaning at the Chamberlain Student Center & Campus Activities

In an effort to provide a clean and disinfected learning environment, The Student Center & Campus Activities (SCCA) building maintenance team performs the following cleaning processes to assist in minimizing exposure to viruses and bacteria. Along with the new procedures, several suggestions have been included for occupants of Rowan University to complete to assist in maintaining cleanliness.

Cleaning, Sanitizing and Disinfecting

  • Rowan’s Department of Environmental Health and Safety provided guidance and training to custodial staff on recommended disinfection practices, proper use of PPE, and evaluating social distancing guidelines.
  • The department is working diligently with custodial staff to ensure cleanliness of all instructional areas, offices, common areas, and restrooms.
  • The custodial staff uses Spartan Chemicals – BNC-15 and Halt, as well as Renown – Reno 7135-SB disinfectant, Purell surface disinfectant, Lysol disinfectant spray and foaming cleaner, and Sani-professional sani-cloth wipes on a regular basis to ensure a sanitary learning environment.
  • Instructional areas, common areas, and restrooms are disinfected daily.
  • Fogging and spraying cleaning techniques are being incorporated.
  • The maintenance team uses a Clorox T360 machine to disinfect and sanitize main touch points, lounges, and bathrooms throughout the Student Center.

Restrooms

  • Restrooms are maintained at least twice per day and are monitored during occupied times or as needed due to an incident requiring attention. All sinks, floors, and toilets are thoroughly cleaned and disinfected per cleaning. All paper products and soap dispensers are replenished and waste is removed from receptacles. All surfaces are wiped with a disinfectant solution. Door handles, stall locking mechanisms, and mirrors are wiped down and disinfected. To have supplies replenished, contact the building manager at 856-256-4605.

  • A Kaivac machine also is used to do a deep clean of each restroom at least once a week. This includes using the Kaibosh cleaning solution, which is a no-rinse Hospital Use disinfectant cleaner for COVID-19.

  • Every Monday and Thursday, the Clorox T360 Electrostatic Sprayer system will be used to sanitize restrooms.

Offices
Offices will have the option to have the maintenance team enter their office to pick up their trash or to put it outside their door at the end of the day for the night crew to come pick it up. The night crew will sanitize the door handles on all the offices and suite doors. A request for a deeper cleaning of an office can be made through the Assistant Director of building operations.

Deep cleaning of suite areas in the building, including Suite 210, Suite 220, RowanCard Office, SGA, and Suite 117a will occur at night or on the weekends so that building activity is not disrupted. This includes deep cleaning of carpeting, as well as sanitizing common areas in those suites.

Main Entrances and Lounge Areas
Lounge spaces, including The Pit, table seating, quiet lounges, and the commuter lounge will be cleaned and disinfected every night. Staff will monitor these areas throughout the day to refresh as needed. During the day, a staff member is assigned to each area to refresh clean area as much as possible. The Clorox T360 machine is used every Monday and Thursday for enhanced cleaning and will increase frequency based on the traffic of the space.

Major touch points in the building, including handrails and door handles, are wiped down as often as three times a day by staff stationed around the building who watch over the common spaces’ major touchpoints.

Meeting Rooms
Meeting rooms will be disinfected and cleaned after every use. Staff will coordinate with the events team to make sure there is enough time in between events to sanitize the room. All requirements regarding social distancing set forth by the University and the CDC will be followed.

Replenishing Supplies
For supplies, contact the building manager, 856-256-4605.