Dear Rowan Faculty:

With the semester now underway, we have experienced a variety of scenarios involving COVID-19 exposures and infection, leading to many questions about how to manage them, particularly in the classroom. 

Below are answers to commonly asked questions. The guidelines and protocols described may change, of course, as CDC and state guidelines shift and as the University continues to carefully monitor infection rates across our campus locations, in our host communities and in surrounding counties.

Thank you for your flexibility, patience and, as always, your commitment to our students. If you have any questions, please rely on the following people:

• Scott Woodside, Director of The Wellness Center, (856) 256-4500 x53348
• Kevin Koett, Vice President for Student Life and Dean of Students, (856) 256-4283
• Tony Lowman, Provost, Office of the Provost, (856) 256-4108

Yours truly, 

Tony Lowman
Provost

Guidelines and protocols for classroom management
(This document is on the Faculty Center’s website for future reference.)

Sept. 16, 2021

What happens when The Wellness Center or the Dean of Students Office identifies a student as testing positive for COVID-19?
If a positive case is identified and the affected student attended a class within two days prior to the onset of symptoms, the student’s professors will receive an email from the Dean of Students Office specifying that the student cannot attend class in person. Students identified as close contacts will also be notified that they were in a classroom with a known positive case and will be given instructions based on the specific scenario. 

Vaccinated close contacts can still attend class, but should be tested three to five days after exposure, according to CDC and state guidelines. Unvaccinated close contacts must quarantine for 10 consecutive  days. The contact-tracing process evaluates all positive cases and determines the appropriate course of action. Students who have not received notification of a positive case should assume they are not considered close contacts. 

Should I promote social distancing in the classroom?
Faculty should continue to manage their classrooms as they see fit. According to CDC and state guidelines, social distancing is not required as long as individuals have at least one layer of protection, such as masks and/or vaccination.

Should I announce to the class that a student(s) recently tested positive?
It’s at the faculty member’s discretion. However, the individual cannot be identified. Faculty can tell the class that a student has been diagnosed with COVID-19, and that close contacts have been notified as well. Anyone who is anxious about the situation should be encouraged to take part in Rowan’s voluntary asymptomatic testing program, held on Wednesdays and Thursdays from 8 a.m. to 4 p.m. in the Owl’s Nest. The faculty member can also offer a remote attendance option. 

Can I continue to teach my course remotely if I test positive, but I am asymptomatic or able to do so?
If you are in quarantine or isolation and able to continue to teach your class remotely, please do. The University has worked with the AFT to develop an emergency remote instruction policy, whether a faculty member is ill or needs to stay home to care for a sick family member. That policy will be coming out shortly. 

What should I do if a student notifies me of a positive test, but I have not received notice from the University?
Please notify the Dean of Students Office immediately by completing the COVID Positive or Exposure Report. Faculty are not breaking any confidentiality rules by filing this report. 

Can I offer a remote attendance option to students?
The University has adopted the following policy in an effort to give faculty and students the flexibility needed. 

Remote attendance option for students in the event of a positive COVID case
In the event that a student has attended an in-person class within two days of symptoms or a positive test, the instructor is notified by email. If the class was a typical forward-facing class in which masks were worn consistently, no others in attendance are considered close contacts and are not required to quarantine or test, and the class can continue to meet normally. 

Instructors are provided with this message from The Wellness Center via email:

This a notice that a student was in your class [title] on [date/time] within two days of symptoms or a positive COVID-19 test. There were no close contacts reported by the individual. Mask-wearing was reported at all times. If, during this class, there were small-group discussions or face-to-face interactions that lasted more than 15 minutes, please respond with the names of the individuals who participated in those activities. Otherwise, no action needs to be taken on your part. Thank you for continuing to support a healthy campus through masking and following our Return to Rowan protocols. 

Under some circumstances, attendance in class by a COVID-positive student or instructor could result in the need for additional public health measures as identified through the contact-tracing process. In such an event, the instructor will be provided with alternate instructions. In most cases, it is likely that the actual close contacts of an infected student can be identified and appropriate public health intervention can be provided to those specific students. However, at the discretion of the instructor, any class with a COVID-positive student can implement an optional remote attendance policy for the students for a period of 10 consecutive calendar days following the last date a COVID-positive student attended the class. During this optional remote attendance period, students may attend that class in person or remotely, following notification to the department head/chair and dean of the college or school housing the course, especially when one or more of the parameters below are not met:

• If masks were not worn
• If there are multiple cases in a single classroom within a two-week time frame
• If the class session was not a traditional forward-facing arrangement and students interacted in face-to-face close proximity for 15 or more minutes

Instructors and students are reminded of the importance of consistent wearing of well-fitting masks in class to reduce infection risk and to prevent disruptions to in-person attendance. Additionally, students are encouraged to note the names of those with whom they work in face-to-face groups to facilitate contact tracing in the event of a positive test. 

Free PCR testing is once again available to members of the Rowan University community who are asymptomatic for COVID-19.

The testing, which begins today and consists of a self-administered shallow nasal swab, will be offered every Wednesday and Thursday from 8 a.m. to 4 p.m. in the Owl’s Nest on the first floor of the Chamberlain Student Center.

The asymptomatic testing program is completely voluntary. Employees and students are welcome and encouraged to make the tests part of their regular routines regardless of whether or not they have had possible exposure to the virus.

The data gained through the asymptomatic testing complements the Daily Screening, symptomatic testing, mandatory testing of unvaccinated employees and students, and contact tracing programs we have in place, giving us another tool to gauge COVID-19 cases on the Glassboro campus. Asymptomatic students and employees can undergo testing as often as they wish.

Getting tested

Prior to the first test, participants must register for an account with JCM (a registration web site). To register, go to the web site, click on “forgot password,” enter your Rowan email and follow instructions to complete registration. The QR code necessary to get tested and check out can be found in the registration card tab.

According to current CDC guidance, for the most accurate results, anyone who is asymptomatic but concerned that they may have been exposed to COVID-19 should be tested five days after possible exposure.

Results from the test will be posted on the JCM site usually within 24-48 hours.

Staying healthy and informed

The asymptomatic testing is one of several ways we are working to help keep the Rowan community safe and healthy.

All unvaccinated students, faculty and staff are required to have weekly COVID-19 PCR testing. Additionally, vaccination clinics for the Johnson & Johnson and Pfizer vaccines are held every Monday from 10 a.m. to 2 p.m. in the Owl’s Nest.

Rowan students with COVID-19 issues or concerns should submit a form to the Wellness Center. Employees with a coronavirus-related issue or concern should contact the Wellness Center and Human Resources by completing this form.

For additional information on testing protocols, click here.

Thank you for staying vigilant as we continue to work together to fight the spread of COVID-19 on Rowan’s campuses.

Contact information:

Scott Woodside MSN, MBA, RN

Director for the Wellness Center

woodsides@rowan.edu

856-256-4333

Dear Glassboro and Camden Campus Communities,

With the continued spread of the delta variant, the Glassboro and Camden campuses will continue the current mask requirement until the end of September. We will continue to monitor transmission rates in and around our campuses, and will reevaluate the requirement as conditions warrant.

As a reminder, Rowan University is following CDC and state guidance and is requiring all students, faculty and staff, regardless of vaccination status, to wear masks in all classrooms, lecture halls, laboratories, and other crowded, indoor public spaces. Small groups of vaccinated individuals (i.e., study groups, colleague meetings), however, may continue to meet unmasked if social distancing is achievable and the group agrees to the arrangement. Unvaccinated should continue to mask regardless of group size. The medical schools will continue to follow their respective protocols.  

Please remember, some people might feel uncomfortable being around unmasked individuals. Many vaccinated individuals choose to wear masks for their own safety or for the safety of their loved ones. If you are asked to wear a mask, please do so.

Please visit the Return to Rowan website for answers about Rowan’s preparedness plans. Also, join us for an virtual employee update on Thursday, Sept. 9, at 3 p.m. Invitations to this session were emailed to employees earlier today.

Thank you for your continued patience and support.

Contact Information:
Office of the President, officeofthepresident@rowan.edu

Dear Rowan Faculty:

As we end the first week of classes for fall 2021, we would like to thank all faculty and staff for their assistance in processing COVID-19 compliance matters for Rowan students.

We know the process has caused some stress and confusion and we appreciate your efforts and support. As you might imagine, University officials have processed thousands of student submissions for compliance over the past three days. In addition, approximately 700 students were added to in-person classes and/or housing. With the end of the week upon us, we expect things to settle significantly.

For reference, here’s our latest data:

• Vaccinated students: 13,348
• Student declinations/approved exemptions: 1,374
• Non-Reponses: 1,521 (students who have not submitted proof of vaccination or have an approved exemption)
• Of the students who have submitted proof of vaccination or have an approved exemption: 91% are vaccinated, 9% have approved exemptions

Please note, these figures do not include the approximately 2,500 who will attend the fall fully remote. You can stay up to date on vaccination rates by visiting the Return to Rowan website.

As we move into next week, faculty will once again receive a message with the names of students from their courses who are still not compliant (i.e., they have not submitted proof of vaccination or have an approved exemption). Faculty with 100% compliance in their classes will receive confirmation of that fact, but will not receive an itemized roster.

Expedited Approval
Students on the list for not having submitted the required paper work, but now have the required documents, should be directed to visit the Wellness Center in person. There is a two-step process which begins in the Wellness Center and ends in the Office of the Dean of Students, If all documents are verified and approved, the Office of the Dean of Students will email the student and her/his faculty members verifying the student is allowed to attend classes immediately.

Please note, only the email from the Office of the Dean of Students to the faculty member and student verifies proof of approval to attend. Earlier in the week, a yellow card was issued as proof. Please do not accept those and redirect the student to the Dean of Students Office for final approval.

Again, we appreciate your assistance and patience as we welcome students back to campus for the 2021-’22 academic year.

Kevin S. Koett, EdD
Vice President of Student Life/Dean of Students

Counting down to the start of the semester, our community’s health and safety remain our priority. With pandemic threats continuing, we will rely on public health and medical experts to guide us as we respond, adapt and do our best to protect the Rowan family and our neighbors. 

Personal declination option ends

Earlier today, the U.S. Food and Drug Administration (FDA) announced that it gave Pfizer’s COVID-19 vaccine full approval for those age 16 and older. While the vaccines were under emergency use authorization, Rowan University allowed unvaccinated students to decline vaccinations based on medical, religious or personal reasons. Students who chose “personal” as the reason to decline did so knowing the option would end once a vaccine received full FDA approval.

As of today, Aug. 23, Rowan University no longer accepts personal declinations. Students who chose the personal declination option have until Sept. 1 to submit a declination form demonstrating a valid religious or medical exemption or until Sept. 7 to submit proof of their first dose. Students who receive the two-dose Pfizer or Moderna vaccines must show proof of their second dose by Oct. 7.

Incentive program extended

As an extra incentive to still unvaccinated students, the University will extend eligibility for the student vaccination incentive program until Sept 1. Full-time students may receive a $500 credit to their accounts (plus $500 for residential students) after proof of their second dose of the Pfizer or Moderna vaccines (or the single dose Johnson & Johnson vaccine.) Part-time students are eligible to receive a prorated amount depending on their course load. 

Student accounts on hold

As of Sept. 7, students who have not submitted proof of vaccination or have not requested an exemption for valid religious or medical reasons will be in jeopardy of having their accounts put on hold, removal from residence halls (if applicable) and, eventually, removal from the University. Faculty will receive a list of students who have not submitted proof of vaccination or a declination form. These individuals will be referred to the Dean of Students Office, where they will have to submit appropriate documentation before being allowed to attend classes. Students can submit proof of vaccination or a declination form at the Wellness Center website. 

Expanded mask mandate

Out of an abundance of caution, the University will extend its mask mandate starting Sept. 1 to all indoor public settings through Sept. 14. Small groups of vaccinated individuals may continue to meet unmasked if social distancing is achievable and the group agrees to the arrangement.  

Please remember, some people might feel uncomfortable around unmasked individuals. Many vaccinated individuals choose to wear masks for their own safety or for the safety of their loved ones. If you are asked to wear a mask, please do so.

After the first two weeks of classes, University leadership will review infection rates for the Rowan community and determine if the broader mask mandate should remain or be modified. 

Virtual information session this week

The Office of the President will host a virtual information session via WEBEX on Thursday, Aug. 26, at 3 p.m. Members of the Emergency Operations Team will provide an in-depth update on all facets of our continuing pandemic preparedness. Please email questions and/or topics you would like addressed to officeofthepresident@rowan.edu by Aug. 26 at 10 a.m. This will help panelists incorporate them into their presentations. In the meantime, please visit the Return to Rowan website for answers to questions you may have, recent University updates and more.

Hopeful and cautious

We are all eager to move past pandemic protocols and restrictions and look forward to sharing better news soon. Until then, please do all you can to protect yourself and those around you. The Rowan community has proven to be resilient, innovative, generous and kind since this global health crisis began. As we start the semester we know that conditions will change, possibly from day to day. Through it all, hopefulness and caution go hand-in-hand. 

Sincerely, 

Ali A. Houshmand, Ph.D.

President

Dear Rowan Employees,

Last week, we announced that masks will be required until Sept. 14 in classrooms, lecture halls and laboratories, regardless of vaccination status. 

We understand this action has raised questions from members of our community—from those who oppose masks and those who believe we should mandate them through the semester. We value the feedback and recognize how difficult these times have been on everyone.

To reiterate our rationale, we made the decision based on the current infection rates in surrounding counties and the fact that the CDC and the state strongly encourage mask-wearing in large group settings, regardless of vaccination status.  

With students arriving to our campuses from communities throughout the state and beyond, the Emergency Operations Team believes requiring masks in all classrooms, lecture halls, and laboratories for at least the first two weeks of the fall semester will provide the University time to better evaluate this situation. This two-week mask requirement also gives us time to pivot to meet any rising on-campus infection rates, if necessary. 

We achieved great success last year because of our close adherence to CDC and state guidance, our consultation with medical and public health experts and our ability to adapt and adjust to the pandemic. The situation and our responses have been—and continue to be—fluid.  

We will continue to monitor the caseload on campus and will extend the two-week mask requirement, if necessary. 

In the meantime, we recognize some people might feel uncomfortable being around unmasked individuals, including in offices and other small-group settings. Many vaccinated individuals choose to wear masks for their own safety or for the safety of their loved ones. One of Rowan’s hallmarks is our collegiality. In smaller group settings and in one-on-one interactions, if you are asked to wear a mask, we encourage you to do so.  

Vaccinations work
We know the first line of protection against COVID-19 is vaccination. While our vaccination rates for students are promising, some students still have not submitted either proof of vaccination or a declination form. Please note, there is a personal exemption option while the vaccines are authorized for emergency use, but that will no longer be the case once the FDA fully approves any of the vaccines. 

Below are our current vaccination rates. 

Students:

• 89.8% of residential students have submitted either proof of vaccination or a declination form. Of that number, 85.5% are vaccinated and 14.5% submitted a declination form.
• 81.1% of students taking in-person classes have submitted either proof of vaccination or a declination form. Of that number, 83% are vaccinated and 17% submitted a declination form. We still need to hear from 19% of the students, however.

The University continues to contact students who have not submitted proof of vaccination or a declination form. We expect to have nearly 100 percent reporting by Aug. 30. Enrollment totals will fluctuate slightly until mid-September, however. Students who do not submit documentation will be subject to disciplinary action, up to and including removal of classes and housing, and possible removal from the University.

Employees:
There is no mandate for state employees to be vaccinated, but it’s important that we have an accurate accounting of our vaccination rates. We ask individuals who have not submitted proof of their vaccination status to do so immediately. Doing so will give us a better understanding of the level of protection across the University. 

Below are the reported employee vaccination rates. We know we can do better and we ask you to help us improve these rates by getting vaccinated.

• Vaccination Verified: 2750
• Vaccination Unverified: 1020
• Percentage:  73%
  
  
• Adjuncts:  50%*
• AFT: 83%
• CWA: 78%
• IFPTE: 54%
• Management: 91%
• Part time: 42%*
• Public Safety: 56%  

*Documentation is still being collected as positions are hired and classes assigned

As a reminder, all unvaccinated employees are required to wear masks in all public indoor settings and will be required to be tested at least weekly, beginning Sept. 1. 

Virtual information session
The Office of the President will host a virtual information session on Thursday, Aug. 26, at 3 p.m. Members of the Emergency Operations Team will provide an in-depth update on all facets of pandemic preparedness. In the meantime, regularly visit the Frequently Asked Questions section of the Return to Rowan website for the latest updates. An invitation to the meeting will be emailed to the University community shortly. 

Returning, together
As we’ve seen from incidents nationwide, the subjects of masking and vaccinations can become hot button topics in communities. We encourage all of you in our Rowan community to demonstrate care for yourselves, each other, and our respective extended families. Stay respectful and supportive. Stay determined, flexible and kind. 

Together, we start a new school year. Together, we stay committed to our shared future.

As always, please feel free to share your thoughts and suggestions with us at officeofthepresident@rowan.edu.

Thank you,

Ali A. Houshmand
President 

Dear Rowan University Community,

Rowan University’s infectious disease and community health experts continue to monitor infection rates in Camden and Gloucester counties. Given the counties’ current infection rates, the CDC and the state strongly encourage mask-wearing in large group settings, regardless of vaccination status.  

With students arriving to our campuses from communities throughout the state and beyond, Rowan is following CDC and state guidance and is requiring all students, faculty and staff, regardless of vaccination status, to wear masks in all classrooms, lecture halls, and laboratories for at least the first two weeks of the fall semester, Sept. 1 through Sept. 14. Our medical schools will continue to follow their protocols.

University leaders are also considering precautions for all community spaces on campus and will be issuing further guidance in the upcoming week. 

As we did last year, the University will closely monitor infection rates and will take additional precautions or remove restrictions as public health conditions warrant. 

The situation we find ourselves in is continually evolving and will certainly change as we move through the semester. We recognize that people are concerned about the rising infection rates. We hear those concerns and assure you that our leadership and Emergency Operations team will continue to monitor local conditions and follow CDC and state guidance in an effort to keep our community safe and healthy.  

We know there are many questions about health and safety precautions taken for the upcoming semester and we will continually update the Return to Rowan website. We are also working to schedule an open forum for the University community via Webex on August 18 and further details will be provided. Please feel free to email questions to officeoftheprovost@rowan.edu, hr@rowan.edu or koett@rowan.edu

Sincerely, 

Tony Lowman, Ph.D. 
Provost

Terri Drye
Vice President and Chief Human Resources Officer

Kevin Koett, Ed.D
Vice President of Student Life and Dean of Students

In just a few days, athletes and other student groups will arrive on our Glassboro campus. We are truly excited about the plans we have in place to keep Rowan safe and healthy in the new academic year. The Return to Rowan website has been updated, and will continue to be edited as the University receives guidance and instruction from the Centers for Disease Control, health care experts and Governor Murphy.

Below is a short update on the progress being made and a list of rules recently adopted to ensure we are ready for the fall semester.

Vaccination rates
We are pleased to announce that our vaccination incentive programs are progressing nicely. As of yesterday, 77.5 percent of our students taking in-person classes either submitted proof of vaccination or a declination form. Of the 77.5 percent, 84.5 percent submitted proof of vaccination and 15.5 percent completed the declination form and opted-out due to medical, religious or personal reasons. 

When just tracking students who will live on campus, 87.3 percent of our students either submitted proof of vaccination or submitted a declination form. Of the 87.3 percent, 87 percent submitted proof of vaccination and 13 percent opted out due to medical, religious or personal reasons.

Please note, students may only opt out of getting vaccinated for personal reasons while the vaccines are under emergency use authorization. Once the FDA gives its full approval for use, students must either vaccinate or submit a declination form claiming medical or religious exemption.  

Rules for the unvaccinated students 
While there remains a small percentage of students who are registered for in-person courses and have not submitted their proof of vaccination or a declination form as of today, we have instituted the following rules to ensure we know the status of each student by the first week of fall semester: 

• Prior to the beginning of classes, faculty will receive a list of students in their in-person classes who have not completed their required documentation relating to their vaccination status. These students will not be allowed to attend in-person classes until they have submitted their required documentation. Similarly, students will not be allowed to attend classes or reside in the residence halls without submitting proof of vaccination or a declination form.

• Students who submit a declination form are required to wear a mask when indoors in public spaces, and will be required to participate in weekly COVID-19 testing protocols. 

• Students who do not comply with testing will be held accountable through removal from in-person classes, revocation of housing, and dismissal from the University in accordance with applicable university policy. The Office of the Dean of Students will oversee tracking and monitoring of students throughout this process. Faculty should not directly address students about their vaccination status; they should refer these issues to the Dean of Students to address through the correct process. 

• Unvaccinated students living in residence halls will be required to participate in on-campus testing prior to being allowed to move in. Students who test negative will be authorized to proceed, and those who test positive will be required to isolate at their home or in Triad Hall, the residence hall used for isolation and recovery last year.

Wearing masks
On the main campus and in non-medical, school-related facilities, wearing a mask indoors remains optional for those who are vaccinated. Following recommendations from the CDC and Gov. Murphy, we strongly recommend that vaccinated individuals mask up in:

• Crowded indoor settings, such as classrooms
• Indoor settings involving activities with close contact with others who may not be fully vaccinated
• Indoor settings where the vaccine status of other individuals present is unknown
• Settings where an individual is immunocompromised or at increased risk for severe disease (the immunocompromised individual should mask, too) 

Weekly testing
Unvaccinated students and employees who have not submitted proof of vaccination will be required to be tested for COVID-19 weekly starting Wednesday, Sept. 1. The Dean of Students will manage testing for unvaccinated students. Human Resources will work with the Wellness Center to schedule employees. Unvaccinated employees may be required to test more frequently depending on their work assignments.

As always, vaccinated individuals—employees, students, vendors and guests—are welcome to wear a mask. We encourage everyone to respect and support each other’s decisions. 

Employee vaccinations
Employees have been encouraged to submit vaccination records through an incentive program. Employees who provided proof of vaccination have been entered into the employee incentive program weekly drawing and were eligible for a special work scheduling. Employees who have not  provided  proof of vaccination are required to follow mask mandates and will be required to be tested at least once a week. All employees who have not submitted proof of vaccination or who have not received an exemption will be considered “unvaccinated” for testing purposes effective September 1.

Vaccinations available on the main campus
The Gloucester County Health Department, with the assistance of the Wellness Center, will hold COVID-19 vaccination clinics on the following dates:

• August 16, 10 a.m. to 2 p.m. at the Chamberlain Student Center (Owl’s Nest)
• August 23 and 27-30, 8 a.m. to 4 p.m. at the South Jersey Technology Park

Pfizer and J&J vaccines will be available. Anyone over the age of 12 is eligible. However, anyone under the age 18 must be accompanied by a parent or guardian. These clinics are open to students, employees and the general public. Registration is not required.

Looking forward to fall
As we move closer to the fall semester, University leaders will continue to make decisions to keep our community and neighbors safe and healthy by following the recommendations of the experts in the fields of infectious disease and health care. Please continue to do your part to keep yourself, your family, and your community healthy. We are looking forward to finally welcoming every one of you back to campus as we work together to ensure a productive and rewarding academic year for all.

For more information, please contact:

• Wellness Center, 856-256-4333, wellnesscenter@rowan.edu
• Office of Dean of Students, 856-256-4283, deanofstudents@rowan.edu 
• Human Resources, 856-256-4134, hr@rowan.edu

Over the past week, the Centers for Disease Control and Gov. Murphy have issued pandemic-related recommendations. With less than a month before classes begin on the main campus, it is important to reiterate Rowan’s position on safety protocols and requirements.

Contact Information:
Office of the President, officeofthepresident@rowan.edu

Earlier today, Governor Murphy and New Jersey Department of Health Commissioner Judy Persichilli strongly recommended that both vaccinated and unvaccinated residents wear masks indoors when there is increased risk of transmitting COVID-19. According to the latest guidance from the Centers for Disease Control, those indoor settings where masking may be appropriate include:

• Crowded indoor settings
• Indoor settings involving activities with close contact with others who may not be fully vaccinated
• Indoor settings where the vaccine status of other individuals in the setting is unknown
• Where an individual is immunocompromised or at increased risk for severe disease (the immunocompromised individual should mask)

Today’s guidance keeps in place the existing requirement for unvaccinated individuals to wear a mask indoors at all times. As always, vaccinated individuals – employees, students, vendors and guests – are welcome to wear a mask. We encourage everyone to respect and support each other’s decisions and share the University’s commitment to a healthy community.

We appreciate everyone’s patience and support as we develop policies in response to the changes around us over the coming days and weeks. As we review the new recommendations and how they affect our campuses, Rowan University’s priority will continue to be the health and safety our community and neighbors.

Please watch for new guidance on the Rowan website and through official e-mail for the remainder of the summer and as we begin the fall semester. We look forward to welcoming everyone back to our campuses. 

Contact Information:
Office of the President, officeofthepresident@rowan.edu

Dear Rowan Students:

During the past few weeks, Gov. Murphy rescinded several COVID-19 executive orders, allowing the University to move forward with planning for a full return of our students and employees. As of June 14, the following changes will be implemented.

• Students and employees are no longer required to wear masks outside, whether or not they are vaccinated. 
  
  
• Vaccinated students no longer will be required to wear masks indoors, if they have provided proof of vaccination through the student vaccine incentive forms. 
  
  
• Unvaccinated students must wear a mask at all times when indoors. Unvaccinated individuals will be asked to participate in regular testing as density increases toward the end of summer. The Office of the Dean of Students will manage student compliance.  

People may choose to wear a mask indoors or outdoors, even if vaccinated. Members of our community and our guests must be permitted to do so without being harassed or bullied.

University employees may ask if a student is vaccinated, but they may not ask why one is not. Asking why a person is not vaccinated may be a violation of disability discrimination laws.

Please read Student Guide for Summer and Fall 2021 for additional details, such as:

• Vaccination incentive program
• Opting out of getting vaccinated
• Mandatory testing
• Health surveillance
• Housing reopening plan
• Student success/support

Thank you for your continued support and care for each other’s well-being.

Respectfully,

Kevin S. Koett, Ed.D.
Vice President for Student Life/Dean of Students
deanofstudents@rowan.edu

Dear Rowan employees:

During the past week, Gov. Murphy has rescinded several COVID-19 executive orders, allowing the University to move forward with planning for a full return of our students and employees.

As we have done throughout the pandemic, we are continuing to review policies and procedures to ensure the health and safety of our community. We plan to publish a detailed return plan next week, but in the meantime, some of the governor’s announcements allow us to begin our return in earnest.

When planning for the return to campus, we need to remain cognizant of the differences between the campuses. Although the full return date is Aug. 20 for the Glassboro campus, we realize that the date will be earlier for our medical schools who begin the academic year in July.

Rowan Medicine will also have different requirements under both the governor’s orders and CDC guidelines as health care providers.

As of June 14, the following policy and procedure changes will be implemented:

Vaccinated and unvaccinated

• Based on CDC guidelines and Gov. Murphy’s most recent executive orders, employees are no longer required to wear masks outside, whether or not they are vaccinated.
• Vaccinated employees and students no longer will be required to wear masks or social distance indoors effective June 14, 2021, if they have provided proof of vaccination through the employee or student vaccine incentive forms. Rowan Medicine employees must continue to mask in all clinical space.
• Unvaccinated employees and students must wear a mask when indoors unless the employees are alone in their offices or students are within their private residential space. More details will follow in the specific Restart Plan. Employee supervisors will be provided with a report of vaccinated employees and will be responsible for managing workplace compliance. After reminding employees to comply with masking, supervisors should contact Human Resources at hr@rowan.edu or ext. 64134 for direction. Unvaccinated individuals may be asked to participate in regular testing as density increases toward the end of summer. The Dean of Students Office will manage student compliance. 

People may choose to wear a mask indoors or outdoors, even if vaccinated. Members of our community and our guests must be permitted to do so without being harassed or bullied.

Employee supervisors may ask if an employee is vaccinated but they may not ask why one is not. Asking why an employee (or a student) is not vaccinated may be a violation of disability discrimination laws.

Return to campus

All COVID work accommodations will end July 5. Gov. Murphy’s emergency executive order expires July 4.  In addition, under Gov. Murphy’s Executive Order 243, that took effect on June 4, 2021, the requirement to consider remote work as a COVID accommodation was rescinded. 

Any employee requesting remote work for an accommodation unrelated to COVID—excluding approved flexible work agreements—must complete an Americans with Disabilities Accommodation Request including the medical certification for evaluation.

A phased return to campus will begin July 6 and a full return to campus, excluding approved flex-work agreements, will begin Aug. 20. Earlier dates will apply for the medical schools.

An example of a phased return would mean departments with 30% of employees on-site should increase to 50% and then 70%, so a full return is completed by Aug. 20. However, percentage caps are not required.  Schedules should be tied to operational needs. Supervisors should provide employees with at least two weeks advance notice of the schedule change.

Flexible work

Human Resources will publish a flexible work policy in mid- to late-June. It is anticipated that most employees will be on-site, but many will be able to work a hybrid schedule depending on job requirements. Employees working a flexible schedule or working some part of the work week remotely will be required to complete an application and agree to the conditions of the work arrangement including core hours, response time, etc.

Employees who work remotely three or more days per week will be moved to shared space. Facilities Planning will work with each supervisor upon receiving the remote request.

It is critical to keep in mind the purpose and strategy of our individual departments or divisions. Not all departments can work remotely and many jobs will require full onsite presence when the campus is back to normal operations to meet the needs of our students, patients, and other stakeholders.

As we continue to receive guidance from the Office of the Governor and Office of the Secretary of Higher Education, we will further refine policies and procedures in the Return to Rowan operations plan. We ask for your continued patience and understanding, and thank you for your continued commitment to creating a healthy and safer environment. 

Very truly yours,

Theresa A. Drye
Vice President for Human Resources/CHRO