Office of Contracting & Procurement
Office of Contracting & Procurement
Announcements
Grant Purchase Portal
The Office of Contracting & Procurement has developed a new Grant Procurement Approval Request. This portal will combine the small and large grant portal along with any required procurement, i.e., public solicitations, sole source, and emergency declarations. You will no longer be required to submit a separate sole source request. Upon OC&Ps review and authorization, you will receive one approval number that encompasses both the Uniform Guidance and procurement requirements.
The below training materials are also available:
- What to Expect regarding navigating the portal
- A Guide to Grant Procurement
- Uniform Guidance & Grant Procurement Webpage
Please remember this is for grant procurement only.
Courtyard Marriott Pricing & Reservation Process
Courtyard by Marriott Glassboro Rowan University
Reservation Process
- A purchase order must be issued prior to making a reservation. The Courtyard by Marriott will not reserve a room without a copy of your PO and the itinerary details. A PO# is not sufficient.
- Please reference contract number #C240854, in your doc text.
- Contact the sales desk a minimum of 2-3 days prior to date of stay. *Do not contact the front desk as they will not be able to complete your reservation.
- Tip- Create a standing PO for the fiscal year. The Courtyard by Marriott will include the PO # on your invoices so Accounts Payable applies payment to the appropriate account.
- Reservations on credit cards are not allowable.
- Invoices will be sent from the hotel directly to invoices@rowan.edu. You will be notified once the invoice has been paid.
Incidentals
- Incidentals are not permitted to be charged to rooms or purchase orders.
- All incidentals (food, room service, etc.) must be charged to a credit card or paid in cash. A reimbursement may be requested for when appropriate (see Travel Policy for more details).
- Tax exemption for point-of-sale purchases will not be honored without a Rowan University Tax Exemption form or University-issued card (available to University P-Card Accountholders only).
- Receipts must be requested at the point-of-sale. The hotel will not print receipts for past purchases. These charges will not appear on your folio.
Rate increases beginning February 1st:
Weekday (Sunday – Thursday): $139/night
Weekend (Friday – Saturday): $199/night
Rowan University is exempt from sales, municipal occupancy, and state taxes at Courtyard by Mariott. Please confirm tax is not charged on your folio.
Contact Information
Reservations
Robyn Parson
Sales Co-Ordinator
Courtyard Glassboro Rowan University
856-881-0048
Rowan University Point-of-Contact
Nicole Johnson
856-256-5174
New Payment Guide
The OC&P formalized the language used for payment recipients across the University. These include payments to vendors, employees, and students. The goal is to provide a guide to the University community with definitions and payment processes so the language surrounding payments is consistent across all division and departments.
You will find a spreadsheet here with a list of payment types, definitions, and other applicable information.
New FYE Webpage
Please click here to check out the new FYE Webpage.
Gourmet Dining Food Service Waiver
In order to request the use of an outside vendor on the Rowan campuses one must submit a food service waiver request form for review to Gourmet Dining at least two weeks in advance of the anticipated service. Once received Gourmet will contact the client to discuss their services and offerings to base the approval or denial of the food service request.